Sponsored Sessions

Sponsored sessions are organized and hosted by individuals or organizations. These sessions may be scientific in nature or focus on topics related to the scientific enterprise such as education, career development, international relations, science policy, communications, and diversity in the workforce. Session proposals are accepted based on relevancy, timeliness of the session topic, and must complement the current Cell Bio 2023 programming. Session lengths vary from 45 minutes to 90 minutes.

Session organizers are responsible for:

  • establishing a session title, description, and learning objectives
  • inviting speakers to participate
  • determining the structure of the session (i.e. number and order of talks, panel discussion, networking component, etc.)
  • funding the session (Basic costs includes A/V and room rental. Additional costs include catering, speaker/organizer travel and registration expenses, etc.)

Sessions & Fees

Basic Setup: $3,000-$5,000 - Includes room rental and audio/visual equipment. Price varies by needs.

Additional Costs (optional):

  • Catering - Pricing Varies - Order directly through the official convention catering company, Levy.
  • Speaker/Organizer Travel Expenses - Pricing Varies - Hotel rates will be available in June.
  • Speaker/Organizer Registration Expenses - Pricing Varies - View registration rates.

Sponsor and Host a Cell Bio 2023 Session

These sessions are completely organized from session idea to format, speaker selection, and schedule.


  • Open to any individual(s) or organization (may include all ASCB members, EMBO community members, and non-ASCB/EMBO non-profit organizations)
  • Must secure funding to host the session


The application period has closed and the review is underway.

  Quick Links:

Want to promote a product? Give an Exhibitor Tech Talk.

Exhibitor Tech Talks

These talks, located on the exhibit hall, provide an effective means for scientific or educational interaction with attendees. Each Tech Talk is 45-minutes long with your choice of seating for 50 or 150. Tech Talks include A/V support, internet connection for the presenter, and the option to purchase food and beverage. Abstracts will be included in the Mobile App, meeting webpage, and in the online meeting program.

*Available on a first-come, first-served basis. 

Cost: $1,950-$3,950

For more information:

Contact SPARGO at ascbexhibits@spargoinc.com, 703-631-6200, or 800-564-4220 (toll-free)

How to Apply

Process Overview

Session ProposalsApplications accepted for consideration in organizing a session.Opens early March; Deadline: ongoing through June 30
Proposal ReviewSession proposals will be reviewed and accepted on a rolling basis.Ongoing through July 12
Acceptance NotificationsApplicants receive selection notifications on an ongoing basis. Ongoing through August 2
Sessions FinalizedSession details, including confirmed speakers, must be updated and finalized during this period.September 1-30