Guidelines and Suggestions Regarding the Preparation of Your Presentation

The meeting attracts participants from around the world, providing an outstanding opportunity to convey the key issues in your field. To engage the diverse audience and create a compelling, integrated presentation, here are some tips:

• Recognize the diverse nature of your audience. Although specialists in your own research area will attend the presentation, so will researchers in other fields. It is important that you provide a general introduction to your field, that emphasizes both what has been discovered, as well as what questions remain. We suggest you spend at least a quarter of your talk on this background information.
• Minimize large amounts of detailed original data. The time is short, so it is important to emphasize major points, highlight the significance of your research, provide some of your own data, and cite others’ data. We encourage you to use slides that summarize key findings that would appeal to a broad audience, including those who may be unfamiliar with your work or area of research.
• Note the time limits and session format. The invited speakers have 25 minutes to talk with a 5-minute Q&A. There will be enough time for 1 to 3 questions during the Q&A following your talk, time permitting. If your talk ends before the time limit, the Q&A will be extended. If your talk goes beyond your allotted time, no Q&A will take place.
• Make yourself available after the Symposium. Please allow time to be available for informal conversation and questions. The opportunity to talk to a field leader is particularly valuable for our student and postdoctoral participants.

Speaker Lounge Check-In Procedures

Please come to the Speaker Lounge well in advance of your talk. The speaker lounge is in Room 102A of the convention center. It benefits you to bring at least a preliminary version of your presentation as early as possible so there will be time to correct any technical issues that may arise. If necessary, you can always replace the preliminary version with an updated version prior to your talk.

Upon arrival at the Speaker Lounge, a technician will check you in and upload your presentation. You will be assigned a preview station to review and edit your presentation and to see exactly how it will appear in your session room.

Speaker Lounge personnel are not responsible for your devices, i.e., memory cards, disks, laptops, power cords, etc.

Even if you are attending the meeting only for the day of your talk, you should come to the Speaker Lounge as early as possible. This will allow time to load your files onto the presentation server and make sure it is working properly on our systems. An audiovisual projectionist will be on duty in each individual session room to ensure a smooth transition between speakers, answer any equipment questions, and adjust lighting and sound levels to your requirements.

Session Room Check-in Procedures

Please arrive at your session room at least 15 minutes prior to your session start time. Each room will have a projectionist to assist you with any technical needs. When you arrive at the session room, please introduce yourself to the projectionist and state whether your presentation is a PC or a MAC. When it is your time to talk, the projectionist will open your PowerPoint™ or Keynote presentation and start the slide show.

On the lectern, there will be a mouse, keyboard, and monitor for a MAC. If a PC is needed, that will be available as well.

Internet connectivity may not be available in the speaker lounge and session rooms.

UNDER NO CIRCUMSTANCES WILL PRESENTERS BE ALLOWED TO E-MAIL PRESENTATION SLIDES IN ADVANCE OR DURING THE MEETING.

Speaker Lounge Hours

The Speaker Lounge is located in Room 102A of the Boston Convention and Exhibition Center. The hours of operation are:

• Saturday, December 2        8:00 am-5:00 pm
• Sunday, December 3          8:00 am-5:30 pm
• Monday, December 4         8:00 am-5:30 pm
• Tuesday, December 5         8:00 am-5:30 pm
• Wednesday, December 6   7:30 am-11:00 am

Audiovisual & Computer Equipment

Audiovisual equipment in each session room will include:

• 23” Confidence Monitor
• Keyboard and Mouse
• Processor: Multi Core Intel i7 or better
• MacOS 10.12 (Sierra)
• 8GB RAM or better
• 1920×1080 at 24-bit color depth
• Microsoft Office 2019
• Keynote (latest version)
• Adobe Acrobat Reader DC
• Green pen-style laser pointer in single screen rooms (not available in dual screen rooms).
• Audio direct box for computer audio connection to the meeting room PA system
• Table microphone
• Lectern microphone
• Audience Q&A floor microphone
• Microphone mixer

For best results, PowerPoint 2016 or newer (PC) & /2016 or newer (Mac) users should save their presentations in those versions’ native pptx format. Be aware that embedded media clips may not saved as part of your PowerPoint or Keynote presentation and that the actual video or audio files need to be on the computer you will be presenting from. You will need to supply those files along with your PowerPoint file when you check into the Speaker Lounge. All files uploaded in the speaker lounge will be destroyed on the final day of the meeting. 

*If your presentation contains any video or audio, please bring your files to the Speaker Lounge AT LEAST 4 hours in advance, due to additional processing time that may be required.

• Speakers should plan to upload their presentation. We encourage this to ensure the sessions run smoothly. Even if you want to present from your own laptop, please plan to bring the latest version of your presentation to the meeting on one of the following media types as a safety backup for your talk. USB Flash Drive or Hard Drive (any brand that does not require drivers).

Presentation Guidelines

Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio. From Within PowerPoint, click on the “Design” tab. Click “Page Setup”. PowerPoint will default to Slides sized for: “On-screen Show (4:3)”. Change the setting to “On-screen Show (16:9) and click OK. (See below)

If you do not format your presentation in 16:9, your slides will display black bars to the left and right and will not take advantage of the entire screen.

Steps to ensure your success:

Movies:

• It is imperative that you check your movies in the Speaker Lounge if your presentation contains video files.
• Please be observant of the size of your video files. A video file can be just as effective at a lower resolution.

 

For More Information: 

Please review the ProjectionNET Presentation Style Guide at http://www.projectionnet.com/Styleguide/PresentationStyleguide.aspx for more information about preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and minimize potential challenges onsite. If you have other technical questions, please contact us at ASCB@projection.com and we will be happy to assist you.

 

Minisymposia talks should be no longer than 12 minutes (total 15-minute time slot includes time for Q&A). Subgroup talks vary in length and you should refer to your acceptance email for the length of your talk. 

Speaker Lounge Check-In Procedures

Please come to the Speaker Lounge well in advance of your talk. It benefits you to bring at least a preliminary version of your presentation as early as possible so there will be time to correct any technical issues that may arise. If necessary, you can always replace the preliminary version with an updated version prior to your talk.

Upon arrival at the Speaker Lounge, a technician will check you in and upload your presentation. You will be assigned a preview station to review and edit your presentation and to see exactly how it will appear in your session room.

Speaker Lounge personnel are not responsible for your devices, i.e., memory cards, disks, laptops, power cords, etc.

Even if you are attending the meeting only for the day of your talk, you should come to the Speaker Lounge as early as possible. This will allow time to load your files onto the presentation server and make sure it is working properly on our systems. An audiovisual projectionist will be on duty in each individual session room to ensure a smooth transition between speakers, answer any equipment questions, and adjust lighting and sound levels to your requirements.

Session Room Check-in Procedures

Please arrive at your session room at least 15 minutes prior to your session start time. Each room will have a projectionist to assist you with any technical needs. When you arrive at the session room, please introduce yourself to the projectionist and state whether your presentation is a PC or a MAC. When it is your time to talk, the projectionist will open your PowerPoint™ or Keynote presentation and start the slide show.

On the lectern, there will be a mouse, keyboard, and monitor for a MAC. If a PC is needed, that will be available as well.

Internet connectivity may not be available in the speaker lounge and session rooms.

UNDER NO CIRCUMSTANCES WILL PRESENTERS BE ALLOWED TO E-MAIL PRESENTATION SLIDES IN ADVANCE OR DURING THE MEETING.

Speaker Lounge Hours

The Speaker Lounge is located in Room 102A of the Boston Convention and Exhibition Center. The hours of operation are:

• Saturday, December 2        8:00 am-5:00 pm
• Sunday, December 3          8:00 am-5:30 pm
• Monday, December 4         8:00 am-5:30 pm
• Tuesday, December 5         8:00 am-5:30 pm
• Wednesday, December 6    7:30 am-11:00 am

Audiovisual & Computer Equipment

Audiovisual equipment in each session room will include:

• 23” Confidence Monitor
• Keyboard and Mouse
• Processor: Multi Core Intel i7 or better
• MacOS 10.12 (Sierra)
• 8GB RAM or better
• 1920×1080 at 24-bit color depth
• Microsoft Office 2019
• Keynote (latest version)
• Adobe Acrobat Reader DC
• Green pen-style laser pointer in single screen rooms (not available in dual screen rooms).
• Audio direct box for computer audio connection to the meeting room PA system
• Table microphone
• Lectern microphone
• Audience Q&A floor microphone
• Microphone mixer

For best results, PowerPoint 2016 or newer (PC) & /2016 or newer (Mac) users should save their presentations in those versions’ native pptx format. Be aware that embedded media clips may not saved as part of your PowerPoint or Keynote presentation and that the actual video or audio files need to be on the computer you will be presenting from. You will need to supply those files along with your PowerPoint file when you check into the Speaker Lounge. All files uploaded in the speaker lounge will be destroyed on the final day of the meeting. 

*If your presentation contains any video or audio, please bring your files to the Speaker Lounge AT LEAST 4 hours in advance, due to additional processing time that may be required.

• Speakers should plan to upload their presentation. We encourage this to ensure the sessions run smoothly. Even if you want to present from your own laptop, please plan to bring the latest version of your presentation to the meeting on one of the following media types as a safety backup for your talk. USB Flash Drive or Hard Drive (any brand that does not require drivers).

Presentation Guidelines

Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio. From Within PowerPoint, click on the “Design” tab. Click “Page Setup”. PowerPoint will default to Slides sized for: “On-screen Show (4:3)”. Change the setting to “On-screen Show (16:9) and click OK. (See below)

If you do not format your presentation in 16:9, your slides will display black bars to the left and right and will not take advantage of the entire screen.

Steps to ensure your success:

Movies:

• It is imperative that you check your movies in the Speaker Lounge if your presentation contains video files.
• Please be observant of the size of your video files. A video file can be just as effective at a lower resolution.

 

For More Information: 

Please review the ProjectionNET Presentation Style Guide at http://www.projectionnet.com/Styleguide/PresentationStyleguide.aspx for more information about preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and minimize potential challenges onsite. If you have other technical questions, please contact us at ASCB@projection.com and we will be happy to assist you.

 

 

 

 

 

Session Room Check-in Procedures

Please arrive at your session room at least 15 minutes prior to your session start time. Each room will have a projectionist to assist you with any technical needs. When you arrive at the session room, please introduce yourself to the projectionist and check your presentation.

On the lectern, there will be a mouse, keyboard, and monitor for a MAC. If a PC is needed, that will be available as well.

Internet connectivity may not be available in the speaker lounge and session rooms.

UNDER NO CIRCUMSTANCES WILL PRESENTERS BE ALLOWED TO E-MAIL PRESENTATION SLIDES IN ADVANCE OR DURING THE MEETING.

Speaker Lounge Hours

The Speaker Lounge is located in Room 102A of the Boston Convention and Exhibition Center. The hours of operation are:

• Saturday, December 2        8:00 am-5:00 pm
• Sunday, December 3           8:00 am-5:30 pm
• Monday, December 4          8:00 am-5:30 pm
• Tuesday, December 5          8:00 am-5:30 pm
• Wednesday, December 6    7:30 am-11:00 am

Audiovisual & Computer Equipment

Audiovisual equipment in each session room will include:

• 23” Confidence Monitor
• Keyboard and Mouse
• Processor: Multi Core Intel i7 or better
• MacOS 10.12 (Sierra)
• 8GB RAM or better
• 1920×1080 at 24-bit color depth
• Microsoft Office 2019
• Keynote (latest version)
• Adobe Acrobat Reader DC
• Green pen-style laser pointer in single screen rooms (not available in dual screen rooms).
• Audio direct box for computer audio connection to the meeting room PA system
• Table microphone
• Lectern microphone
• Audience Q&A floor microphone
• Microphone mixer

For best results, PowerPoint 2016 or newer (PC) & /2016 or newer (Mac) users should save their presentations in those versions’ native pptx format. Be aware that embedded media clips may not saved as part of your PowerPoint or Keynote presentation and that the actual video or audio files need to be on the computer you will be presenting from. You will need to supply those files along with your PowerPoint file when you check into the Speaker Lounge. All files uploaded in the speaker lounge will be destroyed on the final day of the meeting. 

*If your presentation contains any video or audio, please bring your files to the Speaker Lounge AT LEAST 4 hours in advance, due to additional processing time that may be required.

• Speakers should plan to upload their presentation. We encourage this to ensure the sessions run smoothly. Even if you want to present from your own laptop, please plan to bring the latest version of your presentation to the meeting on one of the following media types as a safety backup for your talk. USB Flash Drive or Hard Drive (any brand that does not require drivers).

Presentation Guidelines

Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio. From Within PowerPoint, click on the “Design” tab. Click “Page Setup”. PowerPoint will default to Slides sized for: “On-screen Show (4:3)”. Change the setting to “On-screen Show (16:9) and click OK. (See below)

If you do not format your presentation in 16:9, your slides will display black bars to the left and right and will not take advantage of the entire screen.

Steps to ensure your success:

Movies:

• Please be observant of the size of your video files. A video file can be just as effective at a lower resolution.

 

For More Information: 

Please review the ProjectionNET Presentation Style Guide at http://www.projectionnet.com/Styleguide/PresentationStyleguide.aspx for more information about preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and minimize potential challenges onsite. If you have other technical questions, please contact us at ASCB@projection.com and we will be happy to assist you.