Step 2: Authors (including Affiliations and Disclosures)

Enter Author Name, Affiliation, Contact Information

Enter the first author on the abstract. Be sure to fill in each field that contains an asterisk (*) as those are required fields.

Some of the author information has been prepopulated from the profile information you logged in with. You may change or edit this information.

Indicate Undergraduate Status of the Author

Under Additional Information, you will be required to indicate the student status of the author. If you indicate the author is an undergraduate student. that author will be invited to present a poster in the Poster Competition for Undergraduates on Saturday afternoon, December 7. An undergrad may present by her/himself or up to three undergraduate authors on the same abstract may co-present as a group in the judged competition. Please indciate the student status of the all authors, if an author is an undergraduate we will send them an email invitation for the competition after the October 8 final abstract deadline.

Author Disclosures

The ASCB and EMBO require that audiences be informed of presenters, authors and contributors academic and professional affiliations, and disclosure of any significant financial interest or other relationship with the manufacturer(s) of any commercial product(s) discussed in a presentation. This policy allows the listener/attendee to be fully informed in evaluating the information being presented. Disclosure includes any relationship that may bias one’s presentation or which, if known, could give the perception of bias. These situations may include, but are not limited to:

1. stock options or bond holdings in a for-profit corporation or self-directed pension plan
2. research grants
3. employment (full-or part-time)
4. ownership or partnership
5. consulting fees or other remuneration
6. non-remunerative positions of influence such as officer, board member, trustee, or public spokesperson
7. receipt of royalties
8. speakers bureau

Please DO NOT list universities as a place of employment. Please be sure to collect and include any and all conflicts of interest from all abstract authors prior to submission.

If you have nothing to disclose, click the checkbox that says, "I have nothing to disclose"

Click "Save and Continue" once you complete all steps for the author.

Add Additional Authors

Once you have entered the first author information, you will see how the author block will appear as well as the author name under the author information section. Click "Add Author" to add an additional author to the abstract. Follow the steps above for each author you are adding to the abstract. 

Edit Author Order and Select Presenting Author

Once you have added all the authors, you can change who the presenting author is and the order of the authors as they will appear in the author block.

To change the Presenting Author, click "Change who is Presenting" and select the presenting author from the list. Then select "Save and Continue."

To change the order the authors are listed, click "Change the Order these Authors are Listed" and then use the drop down to put the authors in the appropriate order.

Review the Author Block and Author Disclosure Block

Once you have entered all authors, affiliations, and disclosures, check the Author Block box to make sure everything appears correctly. Then click "Save and Continue."

Step 3: Abstract Text

• Enter your abstract using one of two methods:
  • Type it into the site. Use editing tools as needed. To do this, click "Enter Abstract Text."
  • Upload a Microsoft Word or Corel WordPerfect file. To do this, click "Upload a File Containing Your Abstract."

• Check the abstract preview to ensure all special characters and formatting converted properly.
• Do not enter any author information at any point in the Abstract Body. Your author information was generated in Step 1 and appears if you click “Preview With Author Block.
• The abstract text is limited to 2,400 characters, including spaces (~400 words).  This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.
• You must have a minimum of 400 characters as well.

Please be sure your abstract contains the following prior to submission:

• A sentence stating the study’s objective
• A brief statement of methods, if pertinent
• A summary of the results obtained
• A statement of conclusion (it is not acceptable to state, “the results will be discussed”)

Once you are done, click "Save and Continue."

Step 4: Presentation Selections

Publishing Status Question

You will be asked the publishing status of your research submitted in your abstract. At the time of submission, please indicate if:

• All or some of the research has been published, or
• None of the research has been published.

Submission Type and Topics

If you submit by the August 1 deadline, you can choose up to four presentation options. If you select both talk and poster options, you will need to decide if you would like to give a poster if you are selected for a talk. The options are:

• Subgroup Talk: Your abstract will be considered for a talk in a Member-Organized Special Interest Subgroup.
• Minisymposium Talk: Your abstract will be considered for a talk in a Minisymposium.
• Microsymposium Talk: Your abstract will be considered for a talk in a Microsymposium.
• Poster: Your abstract will be considered for a poster presentation. If you select this option only, your abstract will not be reviewed for a talk.

Click the box next each presentation type that you want to be considered. Click here for more information about presentation types.

Please be sure to select corresponding topics for each presentation format you select. Click here for a list of submission topics.

Poster Option

If you select a poster option in addition to a talk option, you will be asked if you are selected for a talk if you also would like to present a poster. You will have to answer this question before moving on to the next step.

Once you have completed this section, click "Save and Continue."

All abstracts submitted are accepted for a poster presentation if that option is selected unless they do not meet the minimum submission standards as outlined in the guidelines. Submitting your abstract as talk only will not increase your chances of being selected for a talk. 

Step 5: Payment

Please enter your payment information. You can pay with VISA, Mastercard, or American Express.

Please note: Once you have made your payment, your abstract is not complete. You will need to click continue to "Review Your Work"

Step 6: Review My Work

On this page, you can do the following:

• Send yourself, and others, a confirmation of your submission by clicking on: "Click here if you would like to have a confirmation of your submission emailed to you."
• Print a printer-friendly version of your submission by clicking on: "Click Here for a Print-Friendly Version of Your Submission."
• Complete a survey to share feedback about your experience using our new abstract submission system.
• Review your completed submission for accuracy. To edit any of your work, you can click on the desired step on the left side of the submission page. You will be able to view:
  • Control/Tracking Number
  • Author Block how it will appear in publication.
  • Author Disclosure Information
  • Abstract Body how it will appear in publication.
  • All presentation selections and topics selected.
  • The date and time your credit card order was processed. You can also request a receipt by clicking where it says "Click Here to get a payment receipt."
• Delete your submission if it is before the abstract deadline. Please note if your abstract has already been assigned to a session, you will need to contact abstracts@ascb.org to withdraw the submission.