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Hotel and Travel

Staying in DC

The ASCB has negotiated travel discounts and secured a limited number of reduced-rate hotel rooms to make your trip to Washington DC affordable. Rooms at the group rate are limited and available on a first come, first-served basis

Hotel Information
Hotel Map
Hotel Amenities Chart
Hotel Cancellation Policies
Room Share Application
Hotel Information

Reduced Rates at Official Hotels
Official hotels near the show have been specially selected for your stay, provided at exclusive discounted rates. By booking in the official housing block you receive the lowest rates available over the show dates.

Benefits of booking in the official housing block
Book through Experient to ensure you pay the lowest price and get the best service with reservation protection, flexibility and assistance-before, during and after your stay.

Best Rate Pledge

  • The lowest room rates available have been negotiated at official hotels.
  • Other booking channels are monitored to track down rival rates.
  • Rates are lowered when necessary and applied to already-booked rooms.
Hotel Map

Hotel Amenities Chart
Hotel Cancellation Policies
Room Share Application

Room Share Application

To assist with hotel expenses, which can be an expensive part of attending any meeting, the ASCB and EMBO provide a room share service for all registered meeting participants. Applications can be submitted through November 8, 2019 at 12:00 noon EST.

The room share service is intended to help attendees save meeting costs by room sharing. It is available to each registered meeting attendee who fills out the form. Once you fill out the form, you will be able to download a list of others who are interested in sharing a room.

It is the responsibility of each participant in the program to communicate with and to work out an agreement with a potential room-sharer. The ASCB’s and EMBO’s roles are strictly limited to the maintenance of the list of registrants who have signified interest in the program. The ASCB will maintain the list but does not (a) screen participants, (b) make any determination as to the appropriateness of any resulting room share, or (c) represent that any room-share which may follow use of the service will prove to be satisfactory to the participants. Please take note also of the waiver of liability which is a condition of the use of the service.

The ASCB and EMBO assume no responsibility with respect to these services and accepts no liabilities.

Once a roommate has been chosen, registrants must log back into the room share form to indicate they found a roommate so their name can be removed from the list. Otherwise, registrants may continue to receive emails from those looking for a roommate. 

The list contains the following information:

  • Name
  • Gender
  • Smoking preference
  • Arrival/departure dates
  • Email addresses

Click here to submit Room Share Application

Getting to DC

Air

The Washington D.C. area is close to three major airports; Ronald Reagon National Airport (DCA), Washington Dulles International Airport (IAD) and Baltimore Washington International Airport (BWI)

Train

Union Station Washington DC is home to Amtrak, MARC and Metro Train systems, along with several bus lines

Drive

Parking is not available at the Walter E. Washington Convention Center. However, there are parking spaces near the convention center, available on a first-come, first-served basis. Parking is also offered at majority of the hotels in the area.

Ground Transportation
Airports
Airline Discounts
Parking
Ground Transportation

Public Transportation

Metro: The Washington Metropolitan Area Transit Authority’s Metrorail system is available in the downtown area. For assistance in locating the Metro stop closest to your desired location, visit Metro’s Trip Planner at wmata.com.

Taxis: There are several companies that provide taxicab service in Washington, DC. Taxicabs are easily accessible at the convention center, major hotels, and other downtown locations and attractions.

The Circulator: The Circulator is a public transit system designed to take riders to the city’s cultural, shopping, dining, and business destinations including the Walter E. Washington Convention Center. There are two routes near the convention center as well as one that travels around the National Mall. At just $1 and with buses arriving every 10 minutes, the Circulator provides daily bus service throughout Washington, DC. For more information, visit dccirculator.com.

Airports

Ronald Reagan Washington National Airport (DCA)

Located five miles from downtown Washington, DC

Washington Dulles International Airport (IAD) 

Located 39 miles from downtown Washington, DC

Baltimore Washington International Thurgood Marshall Airport (BWI) 

Located 32 miles from downtown Washington, DC

Airline Discounts

Airline Discounts

The ASCB has partnered with American Airlines, Delta, and United Airlines for the following discounts:

American Airlines–6% off published fares (excluding basic economy and non-discountable fares)

Reservations and ticketing are available via www.aa.com or by calling American Airlines Meeting Services Desk at 1-800-433-1790. Please note that a Direct Ticketing Charge will apply for booking by phone. When booking online, use the promotion code 91D8BE.

Delta–2%-7% depending on the ticket cost

Reservations and ticketing are available via www.delta.com or by calling Delta Meeting Network Reservations at 800-328-1111. Please note that a Direct Ticketing Charge of $25 will apply for booking by phone. When booking online, select Meeting Event Code and enter your Meeting ID NMRNE in the box provided on the Search Flight page for domestic and international travel.

United–2%-7% depending on the ticket cost

Call United Meeting at 800-468-7022 and provide the Z code ZEUZ150004. Please note: There will be a service fee for bookings done over the phone. You can avoid a service fee by going to www.united.com and entering ZEUZ150004 in the Offer Code Box.

Parking

Parking is not available at the Walter E. Washington Convention Center.

However, there are parking spaces near the convention center, available on a first-come, first-served basis. Exhibitors and attendees are strongly encouraged to use the public parking facilities. Ticketing is heavily enforced in the convention center’s surrounding residential area.

Book your hotel today for the lowest discounted price!

It’s the ‘big meeting’ I find most worthwhile - indeed, indispensable, - for networking, career development, and the most exciting science anywhere.

Abby Dernburg. University of California, Berkeley

Last year was my first time attending the ASCB|EMBO meeting and I learned so much! The diversity of topics and types of questions being asked were incredible, and provided me with new perspectives on my own research.

Anne d'Aquino, Northwestern University

The ASCB|EMBO meeting is the only one where you can hear outstanding science that covers the entire range of cell biology, plus have the opportunity to see new products and instruments and meet journal editorial staff and NIH Program Officials.

George Witman, University of Massachusetts Medical School

The ASCB|EMBO Meeting brings together the best scientists with the latest developments. It is a unique opportunity to see the freshest trends in cell biology, learn the new developments, make friends and have fun.

Leonardo Almeida-Souza, MRC Laboratory of Molecular Biology, UK

Amazing meeting. It's THE meeting of the year to not miss. Great science, all fields of research are represented including very last discoveries on all model systems. The strong attendance by researchers from all over the world is a unique opportunity to make new contacts and collaborations. Hoping to attend the 2019 ASCB-EMBO meeting!!!

Chantal Roubinet, University College London, London (UCL)

The ASCB|EMBO meeting is great because there are so many opportunities to network with people in the field, learn about the latest groundbreaking research, and develop a new set of skills.

Cameron MacQuarrie, State University of New York Upstate Medical University

This meeting is a wonderful opportunity to learn, to network, and to grow professionally. I feel both inspired to pursue new lines of investigation and more knowledgeable of the tools to do so. Had I only known about this meeting a few years back, what a game changer it would have been. I will definitely return and will encourage my trainees to attend.

Ekaterina Heldwein, Tufts University School of Medicine

The annual ASCB meeting serves for me as a crash-course in cell biology. Over the years, I have also realized that several topics that were first introduced and discussed at this meeting have gone on to become the latest trends in science.

Noopur Vilas Khobrekar, Columbia University

The ASCB is The best platform to communicate one's science and receive feedback, as well as to keep abreast of the great science carried out all over the world. It is a fantastic opportunity to meet with greats in the different fields and to network. A truly inspiring meeting that brings together the best science from around the globe.

Sabrya Carim, Centre Hospitalier Universitaire Sainte-Justine