Purpose:
To ensure transparency, integrity, and trust in the governance and operations of ASCB, this policy requires annual disclosure of potential or actual conflicts of interest by individuals in positions of influence and authority.
Policy Statement:
All individuals who have significant decision-making authority or access to confidential, strategic, or financial information are required to annually review and sign the ASCB’s Conflict of Interest Disclosure Statement. This includes both volunteer and staff leadership roles.
Who Must Disclose Annually:
The following individuals are required to complete and sign the Conflict of Interest Disclosure Statement on an annual basis:
- Council
- All voting and ex officio members
- Committee and Subcommittee Chairs
- Including but not limited to those overseeing finance, nominations, program, ethics, and awards
- Executive and Senior Staff
- CEO
- Department heads and above
- Key Volunteers in Fiduciary or Decision-Making Roles
- Members of grant review panels, Editors-in-Chief, and award selection committees
- Any volunteer with access to confidential or proprietary information
- Other Individuals as Designated
- Anyone whom the Council or CEO deems to be in a position to potentially influence ASCB decisions or operations
Timing:
All required individuals must complete and sign the disclosure:
- Annually by January 31
- Immediately upon joining the association in a covered role
- Promptly if a new potential conflict arises during the year
Review and Oversight:
Disclosures will be reviewed by the CEO. Any identified conflicts will be addressed in accordance with the ASCB’s Conflict of Interest Policy and may require recusal from specific decisions or roles.
Approved by Council 6-6-2025