ePoster Presenter Resource Center
Questions? Email email@example.com.
We are looking forward to your presentation at Cell Bio Virtual 2020-An ASCB|EMBO Meeting! Please find below all information and resources to prepare for the virtual meeting.
The poster upload site will be available beginning November 9 and will be open until November 30. An email from Confex, our ePoster plaform, was sent on November 9 with a unique personalized link to use for your upload. It came from firstname.lastname@example.org. Please contact email@example.com if you cannot find this email in your inbox or junk/spam folder.
If you do not upload your poster by November 30 at 3:00 pm EST, we may not be able to host your poster on the site.
ePoster presenters will be asked to upload the up-to-5-minute video or audio file of their poster presentation and map it to the PDF poster presentation no later than November 30 at 3:00 pm EST.
ePosters will be available for on-demand viewing from December 2 to January 15. A chat box in each ePoster page will allow people to submit questions during the on-demand viewing period. Presenters will receive an email any time someone asks a question in the chat so they can respond.
Live poster discussion sessions will take place from December 14 to December 16 from 11:00 am to 2:00 pm every day. Each poster presenter will be assigned to a 45-minute poster discussion session based on their topic. Poster presenters will be asked to have a PDF of their poster available during the poster discussion session so they can share their screen to display their poster and answer questions from other attendees.
In order to upload your poster, you must agree to the ASCB|EMBO VIRTUAL MEETING PRESENTER TERMS. You will be asked to agree on the ePoster upload site.
The format for the 2020 joint meeting of the American Society for Cell Biology (ASCB) and the European Molecular Biology Organization (EMBO), Cell Bio Virtual 2020, has been revised to be conducted virtually with the presentations being recorded to be available for a limited period of time for review by the ASCBMBO Meeting Registrants after the event.
To upload your presentation or ePoster, you will have to affirm the following rights and permissions:
Copyright Rights: This presentation is my own work, and I own the copyright of all materials being presented or have secured any necessary third-party permissions.
Consent to Record: ASCB may record and make my session and materials available upon demand to Cell Bio Virtual 2020 meeting attendees for up to 30 days after the last day of the meeting (through January 15).
These instructions are written for PowerPoint, but are applicable to any other software you may wish to use. If you use PowerPoint, use PowerPoint 2007 or newer.
Creating an ePoster to Upload
- Number of pages (slides): one (1)
- Max file size accepted: 200MB (total for both the ePoster and audio/video files)
- Set the dimensions of your poster to 43.6″ (110.7 cm) width x 24.5″ (62.2 cm) height in landscape orientation, or start with this template.
Note: You are not restricted to the colors shown in the template. The intent of the template is merely to ensure the dimensions are appropriate for the display screens that will be used at the meeting.
To set your slide dimensions:
- Select the “Design” tab in PowerPoint.
- Click “Slide Size” and select “Custom Slide Size.”
- Set the width and height as outlined above.
- Fill in the abstract title, author names, and author institutional affiliations at the top of the poster. Also include your Presentation Number (the number that starts with a P).
- Fill in content as appropriate. You can use this as a guide:
- Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the “File > Save as” menu.
PLEASE NOTE: Using the “File > Print > as .PDF” option may make your poster blurry. If you created the pdf this way and are seeing blurriness, try using the “File > Save as” option.
You must register for the Cell Bio Virtual 2020 Meeting by November 30 to access the ePosters and your Poster Discussion Session. Register here for access to your session as well as all other scientific content at this year’s meeting.
Registration is free for ASCB and EMBO Community members. Nonmembers must pay a fee.
Questions? Contact firstname.lastname@example.org.
Following these guidelines will ensure that your ePoster is readable and effective:
- Make sure your text and background have sufficient contrast (dark lettering on a light background or the reverse).
- Use a minimum 24-28 point size (or larger) for body text to ensure optimal legibility. A little larger text (32 pt size) will provide even more comfortable reading.
- For embedded images we recommend using .jpg or .png file formats in a resolution of 72 or 96 dpi.
- Do not use animated effects, “animations,” or videos.
- Save space for controls: When the full-size ePoster is displayed for the meeting, there will be some controls covering a small area in the lower right-hand corner and some additional information in the upper right-hand corner. We recommend leaving this areas blank (as shown on the template).
- Your presentation should be no more than 5 minutes long.
- Presentations should either be a head and shoulders view of you presenting or a video recording with your camera blocked out (to create a black screen with audio only).
- The short video should include enough detail so the audience gets a good idea of your research. Start with a brief introduction explaining the various sections of your poster.
- The video needs to be in .mp4 format. You can record this video on your mobile phone, or you can use Zoom to record yourself on your computer. You can also use any other platform or app that will record in an mp4 format.
Once the upload system is live, you will have the ability to use the Confex ePoster editor. With this editor, you can select sections of your poster to highlight and sync your video/audio talk to Zoom into those sections during specific times of your presentation.
Step-by-Step instructions will be provided on the poster upload site.
You will receive an email from Confex, our ePoster Platform, with a unique personalized link on November 9 to use to upload your presentation. Please check your spam/junk email box if you do not believe you received it. If you cannot find the email, please contact email@example.com so we can resend it.
Be sure to upload both your audio/video file and PDF ePoster no later than November 30 at 3:00 pm EST.
You must also Sync your PDF ePoster with the presentation by this date.
Before uploading you will need to agree to the Recording Authorization Form. All ePoster presenters must agree to the ASCB|EMBO VIRTUAL MEETING PRESENTER TERMS. You will be unable to upload your presentation or ePoster PDF unless you agree to the terms (see below for the terms).
Each poster presenter has been assigned to a Poster Discussion Session on their poster topic with up to 10 other poster presenters. At the day and time of your session, be sure to login so you are available to chat with attendees and the other presenters in your topic.
We recommend that you have a PDF of your poster and any videos that may help show your research open on your computer during your scheduled Poster Discussion Session. If an attendee has a specific question about your poster, or you wish to highlight certain aspects of your poster, you will have the ability to “Share Your Screen” via the Zoom meeting room to explain your research.
Note: Be mindful of other presenters in the discussion session. These are joint sessions with multiple presenters and we want everyone to be able to share and participate. The rooms will be self-moderated so please allow others time to share.
Backgrounds should not include objects or pictures with political statements, obscene, discriminatory, or offensive language. If you chose to use a virtual background, we encourage you to use one of the official virtual meeting backgrounds.
If you are not using a virtual background, suggest you choose a professional and neutral background where there is little or no possibility someone may walk behind you. A bookshelf, solid wall, or home office environment works well.
Start networking before the meeting begins! Let your colleagues and friends know you’re presenting at Cell Bio Virtual 2020 by posting on social media or sharing on slides during presentations at your university or other meetings. Click here for social media badges you can share.
Posting about the meeting on Twitter or Instagram? Don’t forget to use the hashtag #CellBio2020!
Please review ASCB’s Abstract Licensing and Publication Agreement.
All abstracts selected for presentation will be available to view online, on our virtual platform, and in the December 15, 2020, issue of Molecular Biology of the Cell. Abstracts will be available on the 2020 Cell Bio Virtual Meeting website on or around November 16, 2020. At that time, all information is considered public.
A PDF file of abstracts from the 2020 Cell Bio Virtual Meeting will be published as a supplement in the December 15, 2020, issue of Molecular Biology of the Cell.
Smith AB, Jones CD (2020). Abstract title. Mol. Biol. Cell 28, page # (Abstract #XXXX).
XXXX = the PRESENTATION number assigned to your abstract in early November – NOT the abstract ID number you received when you first submitted your abstract.
Page # = the page of the PDF that your abstract begins on.
All posters and oral presentations at Cell Bio Virtual 2020- An ASCB|EMBO Meeting will be embargoed until the date and start time of their presentation at the meeting and/or until the consent of the author to report said findings is given. This means that press registrants MAY NOT PUBLISH any information about work being presented at the meeting UNLESS AND UNTIL the start date and time of that presentation AND WITH the express consent of the author. Likewise, no screen shots or images of research presentations may be included in such reporting. Approved images should be obtained directly from the author. ASCB and EMBO aim to encourage presentation of the latest findings and enable responsible and quality reporting of those findings by press in attendance. This policy helps ensure that all reporters have access to the same, up-to-date, and complete information when researching and writing their articles and that information regarding research presented at our meeting is not published prior to the presentation.