Meeting Attendance and Session Etiquette
Waiver of Liability
All attendees assume the risks associated with participation in meeting activities, including those off-site. By registering, you agree to release, indemnify, and hold harmless ASCB, EMBO, and their governing bodies, officers, employees, and agents from any claims arising from your attendance.
Photo Release
Official photographers and videographers will be present at Cell Bio 2026. By attending, you consent to the use of your image or voice in ASCB and EMBO publications, websites, and promotional materials without further notice.
Anti-Harassment Policy
ASCB is committed to providing a welcoming, safe, and harassment-free environment for all participants, regardless of personal identity or background. Harassment, misconduct, or biased behavior by or toward any participant—including attendees, staff, exhibitors, vendors, and venue personnel—will not be tolerated.
This policy applies to all ASCB events and activities. Violations may result in removal from the event without refund, at the discretion of ASCB leadership. ASCB may update or modify this policy at any time without notice.
To report an incident:
Danielle Raiford, Interim Director of Meetings
Location: ASCB Meetings Management Office
Recording, Photography, and Cell Phone Policy
Recording or photographing any speaker, slide, or session content is strictly prohibited unless you have written permission from the presenter and ASCB. Please silence cell phones and refrain from disruptive behavior during sessions.
Fire Safety Compliance
Follow all venue fire safety procedures, including clearly marked evacuation routes. Do not block exits or tamper with fire equipment.
Drinking Policy
Alcohol may be served at designated events to those who are 21+ years old and with a valid ID. We expect all attendees to drink responsibly and comply with local laws.
Smoking Policy
Smoking, including e-cigarettes and vaping, is only allowed in designated outdoor areas.
Children Policy
Attendance
- Children of meeting attendees, ages 17 and under, are welcome when supervised by a parent or guardian.
- Children may join educational events if they don't disrupt proceedings.
- Children 17 and under will not receive badges.
Stroller
- Strollers are permitted in meeting rooms and the Exhibit Hall, except during set-up and tear-down.
- Please ensure strollers don't block aisles or emergency exits.
- Be mindful of crowded areas and potential hazards at stroller-level.
Exhibit Hall Restrictions
- No one under 17 is allowed in the Exhibit Hall during set-up and tear-down times.
- This rule applies to exhibitors' children as well.
Health and Safety Protocols
ASCB is committed to creating a safe environment for all participants while respecting individual health choices. These protocols are subject to change based on current public health guidance.
- Attendees are encouraged to take appropriate health precautions based on their individual needs and circumstances.
- There are no mandatory mask requirements for the 2025 meeting.
- We support and respect personal choices regarding mask usage.
- Attendees are expected to follow public health guidance and local regulations in effect at the time of the meeting.
Social Media Policy
The ASCB and EMBO encourage the use of social media before, during, and after Cell Bio 2026. Note the following guidelines and accepted social media etiquette:
Do
- Use the hash tag #CellBio2026 for meeting-related tweets.
- Follow us on Facebook at facebook.com/ASCBiology.
- Blog about the meeting and what you are hearing
and seeing (but without sharing details of any data presented;
follow journal rules about data sharing). - Provide feedback to staff and the Program Committee—discuss
topics of interest and/or speakers for next year’s meeting,
make suggestions for Symposia, Minisymposia, or workshop
sessions, comment on the meeting format, etc. - Keep criticism constructive and think about whether you’d like
your thoughts shared widely—because they may be.
Don’t
- Use photographic or other recording devices, including video capture, screen recording, screenshots, audio recording, or taking pictures of speakers and their slides.
- Capture, transmit, or redistribute data presented at the meeting—this may preclude subsequent publication of the data in a scholarly journal.
Presenter Policies
All presenters at Cell Bio are expected to uphold high standards of scientific integrity, transparency, and professional conduct. The following policies apply to anyone speaking or presenting during the meeting.
Conflict of Interest Disclosures
Presenters must disclose any financial relationships, funding sources, affiliations, or personal interests that could be perceived as a conflict of interest. Disclosures should be made clearly and at the beginning of each presentation, and must reflect both current and relevant past relationships.
Embargo Policy
All scientific data and results presented at Cell Bio 2026 are under embargo until the date and time of their formal presentation. Information from abstracts or sessions may not be shared in advance of the scheduled presentation, including through social media, press coverage, or other public forums.
Press registrants may not publish, report, or otherwise disclose any information about work being presented at the meeting until the presentation date and time and without the author’s express consent. Screenshots, photographs, or other images of research presentations may not be published or distributed. Any approved images must be obtained directly from the author.
ASCB and EMBO maintain this policy to encourage the presentation of the latest scientific findings while supporting accurate, responsible, and equitable reporting. The embargo helps ensure the integrity of the research, provides all attendees and members of the press with equal access to new findings, and prevents research from being publicly reported before its scheduled presentation.
Questions
If you have questions about any policy or need assistance onsite, contact Danielle Raiford in the Meeting Management Office, visit the Registration Help Desk, or email info@ascb.org.
ASCB appreciates your cooperation in maintaining a respectful and productive environment for all attendees.
San Diego Convention Center,
San Diego, CA
#cellbio2026