ePoster Presenter Resource Center
Questions? Email firstname.lastname@example.org.
We are looking forward to your presentation at Cell Bio Virtual 2021-An ASCB|EMBO Meeting! Please find below all information and resources to prepare for the virtual meeting.
The poster upload and recording site will be available beginning November 15 and will be open until November 30. An email from ASCB (email@example.com) will be sent on November 15 with link for you to use to upload your poster. Please contact firstname.lastname@example.org if you cannot find this email in your inbox or junk/spam folder.
If you do not upload your poster by November 30 at 12:00 noon EST, we may not be able to host your poster on the site.
ePoster presenters will be asked to upload the up-to-5-minute video or audio file of their poster presentation along with a PDF of their poster no later than November 30 at 12:00 noon EST.
ePosters will be available for on-demand viewing from December 1 to January 17. A chat box on each ePoster page will allow people to submit questions during the on-demand viewing periods.
Live poster discussion sessions will take place for designated 30-minute time slots each day from December 6 to December 10. You can choose to participate in as many of these as you would like. During these time slots, you will be able to join a video chat room where you can interact with other attendees and share your screen with your posters and/or videos. If you are unable to present during a time slot and someone visits your poster, they will have the opportunity to send you a private message to set up a better time to interact or leave a public comment on the poster to ask their question(s).
While the system will allow you to upload your PDF poster and record your up-to-five minute overview when you are not registered, you must be registered for the meeting in order to interact via the video chat during the poster discussion sessions or access your on-demand poster to read and reply to any asynchronous text chat on your poster page.
Registration is a separate fee from your abstract submission fee. Click here to register, if you have not already registered.
In order to upload your poster, you must agree to the ASCB|EMBO VIRTUAL MEETING PRESENTER TERMS. By uploading your poster to the virtual meeting platform, you agree to the following:
The format for the 2021 joint meeting of the American Society for Cell Biology (ASCB) and the European Molecular Biology Organization (EMBO), Cell Bio Virtual 2020, is virtual with the presentations being recorded and/or saved to be available for a limited period of time for review by the ASCBMBO Meeting Registrants after the event.
To upload your presentation or ePoster, you affirm the following rights and permissions:
Copyright Rights: This presentation is my own work, and I own the copyright of all materials being presented or have secured any necessary third-party permissions.
Consent to Record: ASCB may record and make my session and materials available upon demand to Cell Bio Virtual 2020 meeting attendees for a limited period of time after the last day of the meeting (through January 17).
You must register for the Cell Bio Virtual 2021 Meeting by November 30 to access the ePosters, the Poster Discussion Sessions, and any chat or messages other attendees may send you. While you will be able to upload your poster without being registered, you will not be able to interact with other attendees unless you register. Register here for access to your session as well as all other scientific content at this year’s meeting.
Registration is discounted for ASCB members, EMBO members and members of the EMBO Community.
Questions? Contact email@example.com.
These instructions are written for PowerPoint, but are applicable to any other software you may wish to use. If you use PowerPoint, use PowerPoint 2007 or newer.
Creating an ePoster to Upload
- Number of pages (slides): one (1)
- Max file size accepted: 25MB for the PDF poster
- Set the dimensions of your poster to 43.6" (110.7 cm) width x 24.5" (62.2 cm) height in landscape orientation, or start with this template.
Note: You are not restricted to the colors shown in the template. The intent of the template is merely to ensure the dimensions are appropriate.
To set your slide dimensions:
- Select the "Design" tab in PowerPoint.
- Click "Slide Size" and select "Custom Slide Size."
- Set the width and height as outlined above.
- Fill in the abstract title, author names, and author institutional affiliations at the top of the poster. Also include your Presentation Number (the number that starts with a P).
- Fill in content as appropriate. You can use this as a guide:
- Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu.
PLEASE NOTE: Using the "File > Print > as .PDF" option may make your poster blurry. If you created the pdf this way and are seeing blurriness, try using the "File > Save as" option.
Following these guidelines will ensure that your ePoster is readable and effective:
- Make sure your text and background have sufficient contrast (dark lettering on a light background or the reverse).
- Use a minimum 22-28 point size (or larger) for body text to ensure optimal legibility. A little larger text (32 pt size) will provide even more comfortable reading.
- For embedded images we recommend using .jpg or .png file formats in a resolution of 72 or 96 dpi.
- Do not use animated effects, “animations,” or videos as they will not show as a video once converted to PDF. Save these for the overview.
- Max upload file size is 25MB.
- Your presentation should be no more than 5 minutes long.
- Presentations should either be a head and shoulders view of you presenting or a video recording with your camera blocked out (to create a black screen with audio only). You should share your screen with your poster and/or videos as you present your talk.
- The short video should include enough detail so the audience gets a good idea of your research. Start with a brief introduction explaining the various sections of your poster.
- You will record your presentation directly into the speaker portal on the Bravura virtual meeting platform.
You will receive an email from firstname.lastname@example.org with link on November 15 to use to upload your presentation. Please check your spam/junk email box if you do not believe you received it. If you cannot find the email, please contact email@example.com so we can resend it.
Be sure to upload both your audio/video file and PDF ePoster no later than November 30 at 12:00 noon EST.
By uploading your poster and presentation, you agree to the Recording Authorization Form and Presenter Terms. Do not upload your presentation or ePoster PDF unless you agree to the terms (see above section titled “Recording Authorization Agreement (uploading means you accept these terms)” for the terms).
The maximum file size for uploading is 25MB. We prefer you record your audio/visual presentation directly into Bravura. If you want to record it on your own and upload, it must be in .mp4 format and must be 25MB or smaller.
CLICK HERE to view a video on how the Poster Discussion Sessions work including how to indicate your availability;
There will be a 30-minute time slot each day for poster discussion from December 6 to December 10 where you can choose to be available in a personal poster presentation room. The scheduled time slots are at different times each day to better accommodate the different time zones of those participating in the meeting. Poster presenters can choose to be available for as many of these time slots as they wish. Poster presenters can indicate in the virtual platform if they are available or not.
Scheduled Poster Time Slots
- Monday, December 6 | 5:00-5:30 pm EST
- Tuesday, December 7 | 9:15-9:45am EST
- Wednesday, December 8 | 1:15-1:45pm EST
- Thursday, December 9 | 7:00-7:30pm EST
- Friday, December 10 | 9:15-9:45 am EST
We recommend that you have a PDF of your poster and any videos that may help show your research open on your computer during any of these time slots that you are participating in. If an attendee has a specific question about your poster, or you wish to highlight certain aspects of your poster, you will have the ability to “Share Your Screen” in your personal poster presentation room to explain your research.
If the poster presenters are available:
- Attendees can join them in a private video chat room to interact and ask questions.
- Up to nine attendees can join a room with the single poster presenter.
- The poster presenter will be able to share their screen with their poster or videos that they want to share with attendees.
- Attendees can invite others to come visit their poster through the messaging feature in the virtual meeting platform.
If the poster presenters are not available:
- Attendees can communication with the poster presenter using the asynchronous text chat feature on each poster presenter’s page.
- Attendees can send poster presenters a private message to set up a different time to connect.
- Desktop or laptop computer* with at least:
- Mac: Mac OSX 10.9 or later
- Windows: Windows 10, 8, 8.1, 7 (Note: Devices running Windows 10 must run Windows 10 Home, Pro, or Enterprise. S Mode is not supported.)
- Ubuntu: 12.04 or later
- Linux: Red Hat Enterprise Linux 6.4 or higher
* While it is possible to record your presentation from a tablet or mobile phone, we do not recommend it.
- Processor / RAM
- Single Core 1Ghz or higher (Dual core 2Ghz or higher, 4G RAM recommended)
- Windows: Chrome 72+, Edge 84+, Firefox 27+
- Mac: Chrome 72+, Safari 7+, Edge 84+, or Firefox 27+
- Linux: Chrome 72+, Firefox 27+
- 1.5 Mbps "up" minimum (3+ Mbps "up" recommended)
- Hint: Use speedtest.net to test
- The microphone and speakers built-in to most computers are adequate, but a headset with a boom mic or a stand-alone microphone will create a richer, cleaner sound. Dozens of models, wired and wireless, are available on Amazon for less than $100 with 4-star or better ratings.
- A second monitor is recommended, but not required.
- If you do not already have it, download Zoom at https://zoom.us/download. You will need Zoom to have the controls you will need as a speaker to present or answer questions during the live Q&A. It is recommended that even if you do have it, you ensure that you have the latest version.
Backgrounds should not include objects or pictures with political statements, obscene, discriminatory, or offensive language. If you chose to use a virtual background, we encourage you to use one of the official virtual meeting backgrounds.
If you are not using a virtual background, suggest you choose a professional and neutral background where there is little or no possibility someone may walk behind you. A bookshelf, solid wall, or home office environment works well.
Start networking before the meeting begins! Let your colleagues and friends know you’re presenting at Cell Bio Virtual 2021 by posting on social media or sharing on slides during presentations at your university or other meetings. Click here for social media badges you can share.
Posting about the meeting on Twitter or Instagram? Don’t forget to use the hashtag #CellBio2021
Please review ASCB’s Abstract Licensing and Publication Agreement.
All abstracts selected for presentation will be available to view online, on our virtual platform, and in the December 15, 2021, issue of Molecular Biology of the Cell. Abstracts will be available on the 2021 Cell Bio Virtual Meeting website on or around November 16, 2021. At that time, all information is considered public.
A PDF file of abstracts from the 2021 Cell Bio Virtual Meeting will be published as a supplement in the December 15, 2021, issue of Molecular Biology of the Cell.
Smith AB, Jones CD (2021). Abstract title. Mol. Biol. Cell 28, page # (Abstract #XXXX).
XXXX = the PRESENTATION number assigned to your abstract in early November – NOT the abstract ID number you received when you first submitted your abstract.
Page # = the page of the PDF that your abstract begins on.
All posters and oral presentations at Cell Bio Virtual 2021- An ASCB|EMBO Meeting will be embargoed until the date and start time of their presentation at the meeting and/or until the consent of the author to report said findings is given. This means that press registrants MAY NOT PUBLISH any information about work being presented at the meeting UNLESS AND UNTIL the start date and time of that presentation AND WITH the express consent of the author. Likewise, no screen shots or images of research presentations may be included in such reporting. Approved images should be obtained directly from the author. ASCB and EMBO aim to encourage presentation of the latest findings and enable responsible and quality reporting of those findings by press in attendance. This policy helps ensure that all reporters have access to the same, up-to-date, and complete information when researching and writing their articles and that information regarding research presented at our meeting is not published prior to the presentation.