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Poster Presentation Guidelines

Poster Presentation Information and Dates

All posters will be displayed and presented in the Exhibit Hall. Abstracts scheduled for presentation in poster sessions will be grouped by topic, assigned a program and board number, and will appear in the Poster Guide. Regular and late abstracts will be available online on or around November 20. For purposes of citation they are considered to be a supplement to the December 15, 2019 issue of Molecular Biology of the Cell Journal. Click here for more information on Abstract Publication and Citation (visit the Publication and Citation tab).

Please refer to the table below for set-up, tear-down, and presentation dates/times for posters:

Presentation Day Set-Up Day/Time Odd-Numbered Presentation Time Even-Numbered Presentation Time Tear-Down Day/Time
Sun. Dec. 8 Sat: 6:00 pm-7:00 pm 12:00 pm-1:30 pm 1:30 pm-3:00 pm Sun: 3:00 pm-4:00 pm
Mon. Dec. 9 Sun: 4:00 pm-5:00 pm 12:00 pm-1:30 pm 1:30 pm-3:00 pm Mon: 3:00 pm-4:00 pm
Tues. Dec. 10 Mon: 4:00 pm-5:00 pm 12:00 pm-1:30 pm 1:30 pm-3:00 pm Tues: 3:00 pm-4:00 pm**

If you are presenting on Tuesday and you wish to keep your poster, you must remove your poster no later than 4:00 pm on Tuesday, December 10. After 4:00 pm on Tuesday, December 10, no attendees will be admitted in to the Exhibit Hall. This is for your own safety as the Exhibit Hall is being dismantled.

Poster Presentation Guidelines

  • Ensure your poster is placed on the assigned poster board for the duration of your assigned poster session (the full period above). If you are unable to set up your poster the evening before your session, please put it up as soon as you can on the morning before your session. In case of emergency, poster presenters who are unable to present should contact the ASCB at abstracts@ascb.org to notify us.
  • Stand at your poster during your assigned 90-minute presentation time. Odd board numbers present from 12:00-1:30 pm. Even board numbers present from 1:30-3:00 pm. The notification email sent in early November, indicating the poster session assignment, program number, board number, and time of presentation, will contain this information.
  • The organizers are not responsible for any posters that are not removed at the designated time. Posters left in the Exhibit Hall after that time may be discarded.
  • Poster presenters should not leave any items unattended at their poster board, including poster tubes, meeting bags, 2018 ASCB/EMBO Meeting Programs, personal items, luggage, etc. The ASCB and/or EMBO are not responsible for any items left in the Exhibit Hall.

Poster Board SpecificationsPosterBoardLayout

The poster board surface area is 3’8″ (1.1 m) high by 6′ (1.828 m) wide. The suggested poster size is 42″ high by 66″ wide. To prepare your poster, we recommend you follow these guidelines (if you wish to organize your poster differently, you are welcome to do so, but please make sure all of these elements appear somewhere on the poster board):

  • Create a label for the top of the poster, indicating the assigned program number of the abstract, its title, and all authors. The lettering for this section should not be less than 1″ (2.5 cm) high.
  • Place a copy of the abstract, in large type, in the upper left-hand corner of the poster board.
  • Ensure illustrations including charts and graphs, can be read from a distance of three feet or more.
  • All text should be printed in a font large enough to be read comfortably from a distance of four to five feet (1.5 m).
  • Remember to bring thumbtacks, pushpins, or velcro.

The ASCB will have a poster printing service available so you can order your poster and pick it up in the Registration Area, West Salon, of the Walter E. Washington Convention Center. A link will be emailed with your notification email. Click here for more information.

 

Information About Final Abstract Submission (Submitted by October 8)

Abstracts submitted for the Final abstracts deadline will be grouped with the regular abstracts and share the same set-up, tear-down, and presentation times as the regular abstracts. All accepted abstracts, including final abstracts, will be searchable online. In addition, all abstracts will appear in the Poster Guide.

It’s the ‘big meeting’ I find most worthwhile - indeed, indispensable, - for networking, career development, and the most exciting science anywhere.

Abby Dernburg. University of California, Berkeley

Last year was my first time attending the ASCB|EMBO meeting and I learned so much! The diversity of topics and types of questions being asked were incredible, and provided me with new perspectives on my own research.

Anne d'Aquino, Northwestern University

The ASCB|EMBO meeting is the only one where you can hear outstanding science that covers the entire range of cell biology, plus have the opportunity to see new products and instruments and meet journal editorial staff and NIH Program Officials.

George Witman, University of Massachusetts Medical School

The ASCB|EMBO Meeting brings together the best scientists with the latest developments. It is a unique opportunity to see the freshest trends in cell biology, learn the new developments, make friends and have fun.

Leonardo Almeida-Souza, MRC Laboratory of Molecular Biology, UK

Amazing meeting. It's THE meeting of the year to not miss. Great science, all fields of research are represented including very last discoveries on all model systems. The strong attendance by researchers from all over the world is a unique opportunity to make new contacts and collaborations. Hoping to attend the 2019 ASCB-EMBO meeting!!!

Chantal Roubinet, University College London, London (UCL)

The ASCB|EMBO meeting is great because there are so many opportunities to network with people in the field, learn about the latest groundbreaking research, and develop a new set of skills.

Cameron MacQuarrie, State University of New York Upstate Medical University

This meeting is a wonderful opportunity to learn, to network, and to grow professionally. I feel both inspired to pursue new lines of investigation and more knowledgeable of the tools to do so. Had I only known about this meeting a few years back, what a game changer it would have been. I will definitely return and will encourage my trainees to attend.

Ekaterina Heldwein, Tufts University School of Medicine

The annual ASCB meeting serves for me as a crash-course in cell biology. Over the years, I have also realized that several topics that were first introduced and discussed at this meeting have gone on to become the latest trends in science.

Noopur Vilas Khobrekar, Columbia University

The ASCB is The best platform to communicate one's science and receive feedback, as well as to keep abreast of the great science carried out all over the world. It is a fantastic opportunity to meet with greats in the different fields and to network. A truly inspiring meeting that brings together the best science from around the globe.

Sabrya Carim, Centre Hospitalier Universitaire Sainte-Justine

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