2016 deadlines to apply to organize a local meeting: January 29, 2016 and September 15, 2016

The next application deadline for 2016 Meetings is September 15, 2016. The meetings can be held anytime within one year of funding approval. Click here or on the image to the right for a newsletter article with helpful tips about how to organize a local meeting.

With the goal of promoting scientific communication and fostering local communities of cell biologists, the American Society for Cell Biology is pleased to announce financial support to catalyze new, one-day local meetings organized by graduate students, postdoctoral fellows, or community college instructors (Please note: Principle Investigators (PIs) can apply for funding at teaching universities). Topics can range from basic science to career development, as long as there is clear relevance to the broadly defined field of cell biology.

Applications will be scored by the reviewers based on the following criteria:

  • Geographical Need
  • How well the topic of the meeting aligns with ASCB’s mission and scientific focus
  • Institutional diversity of organizers
  • Diversity of the speakers (Click here for our WICB referral list)
  • Novelty of the Program (includes opportunities for students and postdocs to present)

Note: Those who have organized an ASCB local meeting in the past are welcome to apply to organize another local meeting. Due to the popularity of this initiative, we may only be able to support repeat meetings if funds allow and may provide a lower amount of support.

An application must include the following information:

  1. CVs (two-page maximum; format of your choice) of the students and/or postdoc co-organizers. There must be a minimum of two and maximum of four co-organizers. Principal Investigators (PIs) can apply for funding at teaching universities as well as Community College Instructors. Organizers must be current members of ASCB at the time of the application.
  2. A description of the meeting, which will include 1) the topic and goals of the meeting, 2) the intended audience and institutions to be invited, and 3) how the meeting will benefit the local community (Please limit your reply to 700 words or less).
  3. An outline of the sessions (e.g., including number of student/postdoc talks, faculty talks, poster sessions, breakout discussion groups). The meeting outline (up to 500 words) does not need to be in final form, but should provide enough information to understand the proposed event. Please address how you plan to ensure diversity among your selected speakers, paying particular attention to the representation of women and minorities.  On the application form, you can also type, “see attached document” and upload the document under the document uploads section. Uploading a document is not required.
  4. A proposed budget. The funds are limited to $1,500 per local meeting and meetings may be funded at less than $1,500. The money may be used to cover the direct costs of the meeting, but grantees will not be entitled to use grant funds to cover indirect costs. Funds can cover refreshments except for alcohol (e.g., coffee, snacks, lunch, etc.), facility rental (but not maintenance), speaker travel (but not honoraria for speakers), printing costs associated with the meeting, etc. Examples of indirect costs include, but are not limited to, executive oversight, accounting, grants management, legal expenses, utilities, facility maintenance. We encourage organizers to invite speakers from the local area. However, funds could include travel for one speaker outside of the local area (economy air fare plus two nights’ hotel), if the travel costs are relatively low. A larger budget that is suitably justified may be awarded in exceptional cases, depending on the availability of funds. If additional funds are needed, please provide additional explanation why it is needed and how it can be achieved. On the application form, you can also type, “see attached document” and upload the document under the document uploads section. Uploading a document is not required.
  5. How you plan to acknowledge ASCB funding for your meeting.

If sponsored, the meeting organizers are expected to do the following:

  1. Acknowledge the ASCB in their local advertisement/flyer (the ASCB can design this for you, or you can design your own).
  2. Provide a link to a meeting website and registration page (the ASCB can create a registration page for you but will not create a website).
  3. Encourage meeting attendees to join the ASCB. They will be provided with membership material, videos and slides to display, and will be authorized to offer 50% membership discounts to those signing up at the meeting or within one week following the meeting.
  4. Write a brief, 120-word newsletter article (optional, but encouraged) with highlights of the meeting and provide photos (if available). Please send this within 30 days of the conclusion of the meeting if you plan to submit an article for the ASCB Newsletter.
  5. Provide the ASCB with a list of registered attendees, including email addresses within one week following the meeting.
  6. Provide itemized receipts of eligible expenses up to the amount awarded within 30 days of the conclusion of the meeting.
  7. Fill out a feedback form that the ASCB will send.

The ASCB can also work with the organizers to send out a blast email to local ASCB members advertising the meeting. The text of the email will be written by the organizer and edited by the ASCB.