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2012 ASCB Annual Meeting

Become an Exhibitor

Online Exhibitor Application 2012 List of Exhibitors
Mail in Exhibitor Application Exhibitor Demographics
Showcase Application Past Exhibitors
Exhibit Invitation Tutorial Application
Cost to Exhibit Corporate Membership
Exhibit Floor Plan Corporate Supporters
Link for Exhibit badges Freeman Exhibitor Services
EAC Form

Other Important Exhibit Information

Marketing Opportunities: Exhibit Success Kit
  • Advertising
  • What to Order for a Booth
  • Mailing Lists
  • General Service Contractor Guidelines
  • Support Opportunities
  • Convention Center Service Reps
    Exhibit Prospectus Exhibitor Advisory Committee
    Warning to Exhibitors! Exhibitor FAQs
    This email address is being protected from spambots. You need JavaScript enabled to view it. Hotels

    Exhibitor Deadlines

    Application (booth assignment according to priority point system) June 4
    50% of booth fee June 4
    Showcase application and payment June 4
    Tutorial application June 4
    Regular abstract submission
    (Minisymposium talk or poster consideration)
    July 30
    Withdraw abstract for talk (must be in writing) Aug. 1
    Plans for island booth space Aug. 2
    Balance of booth fee Aug. 13
    50-word product description (for ASCB Annual Meeting Program) Aug. 13
    Exhibitor Service Kit available online Sept. 4
    Regular abstract submission (poster consideration only) Sept. 4
    Withdraw regular abstract for poster (must be in writing) Sept. 7
    Discounted early registration Oct. 10
    Late abstract submission Oct. 17
    Initial rooming lists Oct. 19
    Hotel reservation for 10 rooms or more (exhibitors have until Nov. 2 to revise rooming list) Oct. 19
    Any unassigned hotel rooms released from ASCB Housing Block (exhibitors have until Nov. 2 to revise rooming list) Oct. 19
    Exhibitor-appointed contractor registration and insurance forms Nov. 1
    Giveaway approval Nov. 1
    Hotel changes/cancellations without liability Nov. 2
    Individual hotel reservation or a block of 10 rooms or less Nov. 2
    Advance shipments accepted at warehouse Nov. 13 - Dec. 5
    Individual hotel reservations Nov. 16
    Cancel meeting registration (to be eligible for refund) Nov. 26
    Final exhibitor rooming lists Dec. 6

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