Abstract Submission Guidelines
- All abstracts MUST be submitted electronically.
- An individual may submit as many abstracts as he/she wishes but each abstract must be sponsored by an ASCB member or member applicant (see below on Sponsorship Guidelines).
- All material MUST be the work of authors listed and appropriately referenced. The submitting author MUST provide Conflict of Interest Disclosure information and have read and agreed to the Annual Meeting Abstract License and Publishing Agreement for ALL authors when submitting an abstract.
- Word Count: The abstract text is limited to 2800 characters (~400 words). This limit includes the title and author information. If your abstract exceeds this limit, you will be prompted to correct it before being allowed to continue.
- Every submission must be sponsored by an ASCB member or member applicant. Nonmembers who apply for membership before submitting their abstract may also sponsor their own abstract.
- NEW THIS YEAR! Any current regular, postdoctoral, or emeritus ASCB member or member applicant may sponsor TWO abstracts. These abstracts can include his or her own abstract or can be two abstracts submitted by other people.
- Any current student member or student member applicant may sponsor only ONE abstract, and this abstract can be his or her own abstract only.
- A current regular, postdoctoral, or emeritus member or member applicant may be an author on any number of abstracts, but may sponsor only TWO abstracts.
- A current student member or student member applicant may be an author on any number of abstracts, but may only sponsor ONE abstract.
Reasons for Rejection
While it is rare for an abstract not to be accepted, ASCB reserves the right – at its sole discretion – to reject any abstract deemed inappropriate. To help ensure abstract acceptance:
- Make sure your abstract includes results. Whether new findings presented in an abstract are experimental or theoretical, specific results MUST be included. The results, whether experimental or calculated, must be stated in the abstract. An author is free to include his or her latest data in the final poster presented at the meeting, but the results included in the original abstract must be substantive.
- Avoid promotion of a commercial product or service. The Abstract Program Committee tries to ensure ASCB poster sessions are not used as venues for commercial promotion. The ASCB will NOT accept abstracts that promote a specific product without providing new biological insight. Statements like, “We show that X product works better than Y product” are clear indicators of promotion and will be cause for rejection. In contrast, an abstract that presents findings of interest to cell biologists, but mentions that the work was done with a proprietary and copyrighted product, and co-authors include those at the company who made the product, may be deemed acceptable.
Notifications will be sent to the submitting author ONLY. It is that individual’s responsibility to share the notification with the other authors on the abstract.
- Individuals who submit an abstract by the July 30 deadline will be notified no later than August 23.
- Individuals who submit an abstract by the September 4 deadline will be notified no later than September 28.
- Individuals who submit a late abstract by the October 17 deadline will be notified no later than October 30.