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ASCB Privacy Policy

Privacy Policy

The American Society for Cell Biology (“ASCB”) respects the privacy of its members and other visitors to its web site. To protect online privacy, the ASCB has implemented the following policy.

Policy Overview

Data collected by the ASCB are used to provide better service to ASCB members and other users of the ASCB’s web site. It is the ASCB’s policy to collect and store only information of a personal nature that members and users knowingly provide.

Providing Visitors with Anonymous Access

Visitors can browse our websites without disclosing personal data, subject to the specific policies and provisions set forth below. Only aggregate data, such as IP addresses and the number of hits per page, are collected. These data do not provide any personally identifying information, and are used only in aggregate form for internal analysis of web site usage and traffic and for the improvement of ASCB programs. Notwithstanding anything herein to the contrary, the ASCB may share personal data disclosed with consultants and staff for internal business purposes and as required by law, if such data are subpoenaed.

Cookies

A cookie is a file that stores data on a user's computer or returns it to the web server. The data in the file is information a user has entered using an online form, or generic information about the visiting user, such as IP address and country. A cookie can store information temporarily (session cookies) or permanently (regular cookie).

The ASCB uses permanent or temporary cookies for logging in to remember you when you've logged in. Cookies help the site remember your login upon return to eliminate your need to login again, and do not store any personal or financial information. You may uncheck the "Remember my username and password on this computer" option when logging in to use only a temporary session cookie. Session cookies are also used in multipage forms to remember what you've filled out from one page to another.

Online Forms

Several areas of the ASCB website (such as membership forms, meeting registration forms, abstract submission forms, and online voting) require users to provide various types of information: contact information (e.g., names and email addresses), unique identifiers (like passwords), financial information (like account or credit card numbers), and demographic information (like address and zip code). Each type of information serves a different purpose, depending on where it is requested.

Unique identifiers (such as passwords) are collected to verify the user's identity. Contact information obtained from order forms may be used to provide information about educational programs and the like. Financial information that is collected is used solely to bill the user for products and/or services ordered. Financial information and all passwords will in no way be used for marketing purposes, nor will they be shared with any third parties unless the third party manages the billing for the ASCB.

Member Information

The ASCB uses member contact information to send information about meetings and membership benefits and discounts, such as voting privileges, award opportunities, funding agency requests for information, leadership opportunities, etc., as well as the ASCB Newsletter. Membership contact information is also used to contact members when necessary for administrative purposes. The online Membership Directory is provided for informational purposes, and members may opt out of being listed either at the time of application or by contacting the ASCB and asking to be removed, as described below. (The Directory is accessible by members and requires a password and member ID number.)

On occasion, ASCB may rent its membership and conference registration lists for one-time use by third parties promoting meetings, publications, or products of interest. These rented lists are mailing addresses only and do not include email addresses, phone numbers, or any other information collected by ASCB. Members have the option to opt out of receiving communications from third parties by contacting the ASCB.

Emails

The ASCB uses email as a method to communicate with members and colleagues. Users may opt out of receiving emails at any time.

Communications from Underage Individuals

ASCB will not initiate communication with any individual under the age of 18. If an underage individual initiates communication for specific information on cell biology, we will respond to his or her email. Forums, as defined below, are typically not directly monitored by the ASCB. Nonmembers may view forum transcripts, but cannot participate in discussions.

Security Capabilities and Financial Information

Financial information may be collected online when individuals register for meetings, submit abstracts, order publications, or make payment for membership. The online forms are within an SSL secured site using https. The SSL cert is provided by VeriSign. This encrypts the information during the transaction so as to secure the cardholder data from access by unauthorized users.

External Links

This site contains links to other sites. ASCB is not responsible for the privacy practices or the content of external websites. Websites maintained by third parties may collect information and use it in a way inconsistent with this privacy statement. We encourage our users to be aware when they leave the ASCB's websites, and to read the privacy statements of each website they visit. Websites maintained by third parties may also refer to ASCB products, processes, or services; unless ASCB has provided explicit authority, such references in no way indicate our endorsement, recommendation, or preference.

Feedback

We may request information regarding the operation and functioning of our websites, or about our current or potential programs, from users through surveys. Survey participation is completely voluntary and the user has a choice whether or not to disclose any information. Information requested may include contact information (such as name and email address) and demographic information (such as zip code and age). Feedback received is used to improve our websites and programs. Personally identifiable data submitted by the user in response to surveys may be used to provide information on opportunities for participation in educational activities and leadership in ASCB, as indicated in survey forms.

Electronic comments submitted in connection with or in response to a request for input will only be published if permission is provided by the user. Participation is completely voluntary and the user has a choice whether or not to disclose any information.

Community and Public Areas

Unless clearly declared a "private" area, information posted to online forums, message boards, chat areas, news groups, and other interactive web pages is available for viewing (but not discussion) by the general public. Use of such interactive web pages is voluntary. We expect communications on such pages to be respectful of others and of ASCB's nonprofit mission. We do not typically monitor our interactive web pages; parents should use caution when allowing children to view those pages. Please remember that any information disclosed in these areas becomes public information, and exercise caution when deciding to disclose your personal information. The email addresses of users who post such may be available to anyone who browses or uses the message area. Please use caution when posting any such information. The ASCB does not control the sending or receiving of email messages as a result of postings to our websites.

Changes to This Statement

The ASCB reserves the right to change this privacy statement at any time. We will use data in accordance with the privacy statement under which any data have been collected. Questions should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it..

Use of the Information This Site Gathers and Tracks

We use your Internet Protocol (IP) address to help diagnose problems with our server and to administer our websites. IP addresses are used, for example, to gather broad demographic information, but we do not link them to anything personally identifiable.

Opting Out

To opt out of online communications from ASCB, members can communicate their wishes:

  1. By sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it.
  2. By sending mail or fax to:

    Katherine Hempel
    Membership Manager
    American Society for Cell Biology
    8120 Woodmont Avenue, Suite 750
    Bethesda, MD 20814-2762
    USA
    Fax: (301) 347-9310
     
  3. By calling the following telephone number: (301) 347-9300

Correcting/Updating User Information

Users can select from the options in the above section to correct or modify information previously provided. The name, title, and address of the person who is accountable for the collection and use of such information, who can describe and provide access to any personal information of yours held by ASCB, and to whom complaints and inquiries may be addressed is:

Mike McCormack
Director, Information Technology & Member Services
American Society for Cell Biology
8120 Woodmont Avenue, Suite 750
Bethesda, MD 20814-2762

Questions

If you have any questions about this privacy statement, the practices of this website, or dealings with this website, you can contact the ASCB at the address, fax, or email noted above.

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