General Guidelines for Submission

  • All abstracts must be submitted electronically by the appropriate deadlines. Click here for list of deadlines.
  • You may submit as many abstracts as you like.
  • Nonmembers may submit abstracts without the sponsorship of a member.
  • ASCB members enjoy special pricing for abstract submission.
  • All material must be the work of authors listed and appropriately referenced. The submitting author must provide Conflict of Interest Disclosure information and must read and agree to the ASCB Abstract License and Publishing Agreement for ALL authors.
  • All abstracts will be printed and published as they appear in the Preview Step. The ASCB is not responsible for and will not copyedit abstract submissions. Please ensure all special characters and formatting display correctly and your author block only appears once.
  • All abstract submission fees are nonrefundable.
  • The abstract submission fee is separate from meeting registration.

Tips to Ensure Acceptance

Although abstract rejection is rare, ASCB reserves the right to reject any abstract it deems inappropriate. To ensure abstract acceptance:
  • Make sure your abstract includes results. Whether new findings presented in an abstract are experimental or theoretical, specific results MUST be included. The results, whether experimental or calculated, must be stated in the abstract. You are free to include your latest data in the final poster you present at the meeting, but you must include substantive results in the original abstract.
  • Avoid promotion of a commercial product or service. The Abstract Program Committee tries to ensure ASCB poster sessions are not used as venues for commercial promotion. The ASCB will NOT accept abstracts that promote a specific product without providing new biological insight. Statements like, “We show that X product works better than Y product” are clear indicators of promotion and will be cause for rejection. In contrast, an abstract that presents findings of interest to cell biologists, but mentions that the work was done with a proprietary and copyrighted product, and co-authors include those at the company who made the product, may be accepted.

Content

Please be sure your abstract contains the following prior to submission:
  • A sentence stating the study’s objective (unless this is provided in the title)
  • A brief statement of methods, if pertinent
  • A summary of the results obtained
  • A statement of conclusion (it is not acceptable to state, “the results will be discussed”)

Formatting

Please follow these guidelines when formatting your abstract:
  • Use a short, specific title. The title should be entered in sentence-style capitalization (i.e. Modeling cytoskeletal structures with Cytosim). Please do not use a period, or place your title in quotes, use bold, or use ALL CAPS.
  • Capitalize initial letters of trade names.
  • Please do not write given or family names, titles, or abstracts in ALL CAPS.
  • Use standard abbreviations for units of measure; other abbreviations should be spelled out in full at first mention, followed by the abbreviation in parenthesis (exceptions: RNA, DNA, etc.).
  • Please do not include tables, charts, or other figures.
  • Be sure to proofread your work carefully before submission. A preview page will show up prior to finalizing payment. Please ensure your abstract and submission details are correct. It will be printed exactly as it appears in the abstract submission system.
  • Special Characters and Formatting:
    • If copying from a Word document into the abstract submission system, be sure to select the icon on the menu bar that allows you to do this (it is the one that looks like the Microsoft Word Icon and has a green check box on it).
    • Once your text appears, please be sure to check “abstract preview” on the right to ensure all special characters and formatting convert properly.

Character Limit/Word Count

  • The abstract text is limited to 2,800 characters, including spaces (~400 words). This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.
  • The abstract title is limited to 200 characters, including spaces.
  • There is no character limit for your authors or author affiliations.

Step 1: Authors (including Affiliations and Disclosures)

Enter Affiliations

  • Click the green “Add New Affiliation” button on the right above the table to start adding affiliations.
  • Click “Commit” under the Update column in the table after adding each affiliation.
If you have already submitted a 2016 abstract, you may copy previously entered affiliations.

Enter Authors and Assign Affiliations

  • To add yourself to the abstract, click the green button, “Add Myself.”
  • To add others, click “Add New Author.”
  • Assign affiliation(s) to each author using the drop down menu to the left of the author’s name. At least one affiliation must be selected for each author before you can continue.
  • Click “Commit” under the Update column in the table after adding each author.
  • Check the box next to the presenting author and click “Commit” to continue to the next step.
  • When updating an existing author click the green “Update” button to preserve your changes.

Enter Author Disclosures, If Applicable

  • If one or more authors on your abstract has a disclosure, click the green button “Add Author Disclosure” and select the author and type of disclosure.
  • Click “Commit” after you enter each disclosure.
  • See below for more information about author disclosure.

Indicate Undergraduate Authors

You can indicate that you or another author on your abstract is an undergraduate student. All those indicated will be invited to present a poster in the ASCB Poster Competition for Undergraduates on Saturday, December 3 at 3:30 pm. Only ONE undergraduate from each abstract may present in the competition. By checking the box next to the author, you expect that this undergraduate student will be attending the meeting and will present in the ASCB Poster Competition for Undergraduates. If the box is checked, we will send an email invitation to the undergraduate student in mid-October.

Author Disclosures

The ASCB requires that audiences be informed of presenters, authors and contributors academic and professional affiliations, and disclosure of any significant financial interest or other relationship with the manufacturer(s) of any commercial product(s) discussed in a presentation. This policy allows the listener/attendee to be fully informed in evaluating the information being presented. Disclosure includes any relationship that may bias one’s presentation or which, if known, could give the perception of bias. These situations may include, but are not limited to:
  1. stock options or bond holdings in a for-profit corporation or self-directed pension plan
  2. research grants
  3. employment (full-or part-time)
  4. ownership or partnership
  5. consulting fees or other remuneration
  6. non-remunerative positions of influence such as officer, board member, trustee, or public spokesperson
  7. receipt of royalties
  8. speakers bureau
Please be sure to collect and include any and all conflicts of interest from all abstract authors prior to submission.

Step 2: Abstract Submission (Title and Body)

Enter Submission Title

  • Add Italics, superscript, and subscript.
  • Only capitalize the first word. Do not use ALL CAPITAL LETTERS.

Publishing Status Question

You will be asked the publishing status of your research submitted in your abstract. At the time of submission, please indicate if:
  • All or some of the research has been published, or
  • None of the research has been published.
It is a requirement to answer this question before moving on to the next step.

Enter Abstract Text

  • Enter your abstract using one of two methods:
    • Type it into the site. Use editing tools as needed.
    • Copy from a Word document. If you are copying and pasting from Word, select the icon (Microsoft Word Icon with a green check mark) on the menu bar above the submission box.
    • Check the abstract preview to ensure all special characters and formatting converted properly.
    • Do not enter any author information at any point during Step 2. Your author information was generated in Step 1 and appears if you click “Preview With Author Block.”

Step 3: Submission Details (and Options)

Select Presentation Preference

If you submit by the August 2 deadline, you can choose one of four presentation preferences (Click here for a description of available presentation formats):
  • Minisymposium Talk: Your abstract will only be considered for a Minisymposium Talk, or Microsymposium Talk. If your abstract is not selected for a talk, we will attempt to contact you about the option of presenting a poster. Selecting Talk only does not increase your chances of being selected for a talk.
  • Minisymposium Talk OR Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, or a poster. If you are selected for a talk, you will not present a poster.
  • Minisymposium Talk AND Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, and a poster. If your abstract is selected for a talk, you will present a poster.
  • Poster Only Consideration: Your abstract will be considered for a poster presentation only. It will not be reviewed for a talk.
The September 1 and October 13 deadlines are for poster consideration only.

Select Emerging Categories (If Applicable)

Indicate if your research involves:
  • Cross-cutting meeting threads:
    • Medical implications of cell biological research
    • Physics, chemistry, engineering and mathematical approaches
  • Special systems involved in your research:
    • Evolution
    • Immune system cells
    • Microbes
    • Neurons
    • New technologies
    • Non-standard organisms
    • Plants
    • Synthetic biology

Select Minisymposium and/or Poster Topics

  • Select the appropriate topics from the drop-down menus (on the right).
    • Click here to view Minisymposia/Microsymposia Topics.
    • Click here (and select “Poster Topics” on the left of the page) to view Poster Topics and Subtopics.
  • Your primary and secondary poster Subtopic must be different.

Step 4: Affirmations (and Options)

You must agree to the following:
  1. License and Publication Agreement
  2. Policy on Research Misconduct by Authors
  3. All authors’ knowledge of abstract submission
  4. ASCB Use of Name Policy
  5. Abstract submission fee is nonrefundable

Step 5: Payment

If you already have a MyASCB account, and you created a payment profile, you can use it to pay.

If you are not currently an ASCB member, or you are a lapsed member, you will have the option to join or renew and pay your dues in the same shopping cart.

If you are not currently an ASCB member and you do not wish to join the ASCB, you will be able to enter your payment information and check out as a nonmember.

Please note: When you submit payment, a preview page will pop up asking you to confirm your abstract and submission details appear correctly. You will have the opportunity to make edits, or confirm and pay.

Editing or Withdrawing Submitted Abstract

To edit or withdraw an abstract, please click here to see the instructions.

Note: Abstracts that have been submitted successfully and paid for will NOT be refunded, even if they are withdrawn.

If you accidentally submitted your abstract twice, please contact Alison Harris, ASCB Director of Meetings, so we can verify this and process a refund.

Please be sure to provide the submission ID numbers for both abstracts.

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