To assist with hotel expenses, which can be an expensive part of attending any meeting, the ASCB provides a room-share service for all registered meeting participants. Applications can be submitted through November 18, 2016 at 12:00 noon EST. While applications can be received through November 18, 2016, please be advised that special ASCB hotel rates are only guaranteed through onPeak by November 10, 2016.
The Room-Share program is intended to help attendees save meeting costs by room-sharing. It is available to each registered meeting attendee who fills out the form. Once you fill out the form, you will be able to download a list of others who are interested in sharing a room.
It is the responsibility of each participant in the program to communicate with and to work out an agreement with a potential room-sharer. The ASCB’s role is strictly limited to the maintenance of the list of registrants who have signified interest in the program. The ASCB will maintain the list but does not (a) screen participants, (b) make any determination as to the appropriateness of any resulting room-share, or (c) represent that any room-share which may follow use of the service will prove to be satisfactory to the participants. Please take note also of the waiver of liability which is a condition of the use of the service.
The ASCB assumes no responsibility with respect to these services and accepts no liabilities.
Once a roommate has been chosen, registrants must log back into the roomshare form to indicate they found a roommate so their name can be removed from the list. Otherwise, registrants may continue to receive emails from those looking for a roommate.
The list contains the following information:
- Smoking preference
- Arrival/departure dates
- Email addresses
IMPORTANT: This list is intended only for the purpose of locating a roommate to share hotel expenses for the 2016 ASCB Annual Meeting. Any other use of this service/information is strictly prohibited. The ASCB assumes no responsibility with respect to these services and accepts no liability relative to this service. Hotel rates are only guaranteed through November 10, 2016, at official ASCB hotels through onPeak.