Attendee General Questions

Are there places to eat at or near the San Diego Convention Center?

Yes. Concession stands will be open in the ASCB Learning Center Sunday through Tuesday. Additionally, there will be food stands open in various other locations throughout the convention center from Saturday through Wednesday.

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Do I have to be a member to attend the 2015 ASCB Annual Meeting?

No. However, the abstract submission and registration fees are reduced for ASCB Members. Click here for information about member savings.

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Do you have a room onsite where I can pray or meditate?

Yes, the ASCB has a Nondenominational Prayer Room located in Room 18 (on the back Mezzanine level) of the San Diego Convention Center. It will be open during the following hours:

Saturday, December 12 7:30 am-7:30 pm
Sunday, December 13 7:30 am-7:30 pm
Monday, December 14 7:30 am-7:30 pm
Tuesday, December 15 7:30 am-7:30 pm
Wednesday, December 16 7:30 am-1:00 pm
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Does the 2014 ASCB/IFCB Meeting offer CEUs or CMEs?

No. The ASCB meetings do not offer CEUs or CMEs.

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Does the San Diego Convention Center offer assistance for visitors with disabilities and special needs?

Yes. If you have a disability or a special need that may affect your participation in the Annual Meeting, please check the appropriate box when registering. ASCB staff will contact you before the Annual Meeting to discuss your requirements. The ASCB cannot ensure the availability of appropriate accommodations without prior notification of need. The San Diego Convention Center and most of the ASCB hotels are accessible to persons with disabilities.

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How can I find out which hotel my colleague is staying at?

You may leave a message for your colleague on one of the message boards in the Message Center located near the Registration area in the San Diego Convention Center, or send them an email. Unfortunately, the ASCB or our Official Housing Partner, onPeak, cannot provide this information for privacy reasons.

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How can I view the abstracts before the meeting?

Abstracts will be available on the 2015 ASCB Annual Meeting website in a searchable PDF and via an itinerary planner in mid-November. They will also be accessible via our mobile app three to four weeks prior to the meeting.

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How do I find out if I need a visa for entering the U.S.?

Please click here to visit our page regarding International Travel to the U.S.

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How do I get a copy of the 2015 ASCB Annual Meeting Program?

The 2015 ASCB Annual Meeting Program will be available on our meetings website approximately one month before the meeting. The Program will also be available for pick-up along with your meeting badge and lanyard in Lobby D, the Registration Area, of the San Diego Convention Center during the meeting.
The ASCB also has a mobile app with the ability to view the program and create an itinerary. This mobile app will be available approximately 2-3 weeks prior to the meeting.

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How do I request a letter of invitation for a visa?

Customized letters of invitation can only be issued to confirmed meeting registrant. During the registration process, you will have the option to request a letter of invitation. The letter will be automatically generated via a link in your registration confirmation. If you did not select this option during registration, or if you have any questions, please contact tarmstrong@ascb.org. For more information on International Travel, including passports and visas, click here.

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How many attendees do you expect at the 2015 ASCB Annual Meeting in San Deigo, CA?

We are anticipating over 6,000 scientists and over 300 exhibiting companies.

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How much does it cost to submit an abstract?

The ASCB has member and nonmember pricing for abstracts. Please note abstract submission fees are nonrefundable. 
The fees for regular abstracts submitted by the August 4 or September 1 deadlines are:

  • $75 for members
  • $100 for nonmembers*

The fees for final abstracts submitted by the October 14 deadline are:

  • $95 for members
  • $125 for nonmembers*

Click here for more information about abstract submission fees and deadlines.
*Nonmembers should strongly consider becoming an ASCB member since you can save on registration fees as well. Please click here for member vs. nonmember savings.

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I lost my badge. What do I do?

You will be able to obtain a replacement badge onsite for a fee of $15 at the Badge Replacement counter during registration hours. If you lose the second badge and need a third, you will need to re-register for the meeting and pay the onsite registration fee. A photo ID is necessary in both cases.

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I submitted and paid for an abstract. Do I have to register and pay separately for the meeting?

Yes, you still have to pay for meeting registration. Submission of the abstract fee does not include registration for the 2015 ASCB Annual Meeting.

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I would like to bring my child/children to the meeting. Is child care available?

The ASCB does not provide childcare onsite.
Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date. Note: The ASCB does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities.
If you are having difficulty finding a babysitter, perhaps you can look on Care.com. Please note the ASCB or IFCB have no affiliation with them, but they offer babysitting matching services.
For more information on our Children Policy, please click here.

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If I bring my children, are they permitted to attend educational sessions and visit the ASCB Learning Center (formerly known as the Exhibit Hall)?

Children must be accompanied by a parent or a guardian during ASCB Learning Center hours. Parents or guardians may bring children under the age of 17 to educational events provided the children do not disrupt the event. Badges will not be issued to children under the age of 17. Under no circumstances are children under the age of 17 allowed in the ASCB Learning Center, in Exhibit Halls D-H, during set-up and dismantle times. Click here for more information on our Children Policy.

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Is there a Mobile App for the 2015 ASCB Annual Meeting?

The 2015 ASCB Annual Meeting will have a mobile app available for downloading a few weeks prior to the meeting. Check the website in mid- to late-November for more information.

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Is there a Speaker Lounge, or a room for oral presenters to review their presentations?

Yes. The Speaker Lounge is located in Room 26AB of the San Diego Convention Center. All Subgroup, Keynote, Symposia, Minisymposia, and Microsymposia speakers are strongly encouraged to visit the Speaker Lounge to check their presentation and take care of any issues that may arise before their talk. The hours of operation are:

Saturday, Dec. 12 8:00 am-6:00 pm
Sunday, Dec. 13 7:00 am-6:30 pm
Monday, Dec. 14 7:00 am-6:30 pm
Tuesday, Dec. 15 7:00 am-6:30 pm
Wednesday, Dec. 16 7:30 am-11:00 am
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Is there an Exhibit Hall at the 2015 ASCB Annual Meeting?

Yes. The ASCB has renamed our Exhibit Hall floor the ASCB Learning Center in 2014.

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Is there parking available at, or near, the San Diego Convention Center?

Yes. There is both on-site parking at the convention center and parking in the Gaslamp District just across the street. For more information about parking, click here.

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May I take photographs at the meeting?

You may take photographs at the meeting as long as you abide by the ASCB policy and no photographs of scientific information occurs.
The Society does not permit photography or the electronic capture of scientific sessions in meeting rooms or the ASCB Learning Center (formerly called the Exhibit Hall). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).
These policies will be enforced by the Society. Individuals who do not comply will be asked to leave the session or ASCB Learning Center floor and not be allowed room re-entry. Repeat offenders will have their meeting badge(s) revoked and will not be allowed to continue to attend the meeting. This policy is necessary to respect the willingness of presenters to share their data at the meeting as well as their publication opportunities. If you have any questions regarding these policies, please email the ASCB.

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What are the ASCB Learning Center (formerly known as the Exhibit Hall) Hours?

The ASCB Learning Center will be open for poster viewing during the following hours:

Saturday, December 12 5:30 pm-8:00 pm
Sunday, December 13 7:30 am-8:00 pm
Monday, December 14 7:30 am-8:00 pm
Tuesday, December 15 7:30 am-4:00 pm
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What attractions and fun activities are there in San Diego?

Please click here for details.

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What hotel will serve as the headquarter hotel?

The ASCB has two headquarter hotels for this meeting:
San Diego Marriott Marquis & Marina
(Book early, as there are special early bird rates through June 10, 2015)
333 West Harbor Drive, San Diego, CA 92101
Hilton San Diego Bayfront
1 Park Boulevard, San Diego, CA 92101
The ASCB also has many other hotels in our housing block, which you can view by clicking here.

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Where are the ATMs located in the San Diego Convention Center?

The San Diego Convention Center has two (2) onsite Automated Teller Machines (ATMs).
One is located in Lobby B2 and the other in Lobby E.

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Where can I check my email in the San Diego Convention Center?

Attendees can access their email accounts at our free Internet Cafe located in the Registration Area in Lobby D of the San Diego Convention Center.
The ASCB also provides complimentary wireless in the common areas of the convention center for use on your own laptops, tablets, and/or phones. Meeting attendees who wish to use the service should bring their own laptop computer or PDA, with a wireless 802.11b/g network card installed. Set the SSID (wireless network identifier) to ASCB2015.
Onsite technical support will not be provided.

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Where can I find a particular exhibit/exhibitor?

The location of specific exhibitors will be included in the 2015 ASCB Annual Meeting Program, and on our Mobile App. There will also be Exhibit Locator Maps just inside the ASCB Learning Center (formerly called the Exhibit Hall) entrances.

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Where can I find out more information about San Diego?

Click here to access more information about San Diego.

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Where can I leave a message for a colleague who is attending the meeting?

Message Center is located in the Registration Area in Lobby D of the San Diego Convention Center. There will be a few boards set up where you can leave messages.

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Where can I nurse my baby or change diapers?

A nicely furnished permanent Infant Lounge is located in the Women’s restroom behind Starbucks in the Hall E Lobby of the San Diego Convention Center. Look for a sign with arrows pointing to it just outside the Starbucks. The room has tables and chairs, electricity, and water. The semi-private lounge, available for nursing mothers and parents with infants, provides a comfortable and secure environment. Parents and guardians are responsible for providing infant care supplies. The infant lounge is unsupervised, and the ASCB is not responsible for any accidents or injuries that may occur.
The infant lounge is opened whenever the San Diego Convention Center is opened.

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Where can I obtain a Certificate of Attendance?

You can print your own Certificate of Attendance at the “Certificate of Attendance” Counter in the Registration area of the San Diego Convention Center.

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Where can I pick up a copy of the Annual Meeting Program and Poster Guide?

The 2015 ASCB Annual Meeting Program and Poster Guide will be available online approximately one month before the meeting. The Annual Meeting Program and Poster Guide will also be available for pick-up along with your meeting badge and lanyard in the Registration area at the San Diego Convention Center.

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Where can I print my boarding passes?

Boarding passes may be printed in the Business Center of most hotels, and onsite at the Internet Cafe, located in the Registration Area of the San Diego Convention Center.

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Where can my guests go while I am in a session?

Guests are welcome to explore the San Diego Convention Center, but cannot enter meeting rooms or the ASCB Learning center without a meeting badge.

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Where do I go for Badge corrections?

You may request badge corrections at the Badge Replacement Counter in the Registration Area during registration hours.

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Where is First Aid?

A First Aid Room is located in the Show Managers Office E near the registration area, which is also the same level as the ASCB Learning Center.
The First Aid Administrator will be on duty:

Saturday, Dec. 12 7:00 am-10:00 pm
Sunday, Dec. 13 7:00 am-8:00 pm
Monday, Dec. 14  7:00 am-8:00 pm
Tuesday, Dec. 15  7:00 am-8:00 pm
Wednesday, Dec. 16  7:00 am-5:00 pm
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Where is the Convention Center Business Center for making copies, faxes, etc.?

There is a full-service business center that offers a wide range of supplies, services, and shipping, high-volume copying, large image printing, faxing, etc., in the San Diego Convention Center.
FedEx Office Print and Ship Center, San Diego Convention Center
Phone: 619-525-5450
Hours:  

Saturday, Dec. 12 9:00 am-5:00 pm
Sunday, Dec. 13 9:00 am-5:00  pm
Monday, Dec. 14 8:00 am-5:00 pm
Tuesday, Dec. 15 8:00 am-5:00 pm
Wednesday, Dec. 16 8:00 am-5:00 pm
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Where is the Lost and Found?

The lost and found is located in the San Diego Convention Center, Room 22, the ASCB Meeting Management Office. Please turn in any item found throughout the convention center to this room. Items are kept throughout the meeting until Wednesday, December, 16 at 12:00 Noon.
If you believe you lost an item at the San Diego Convention Center during the 2015 ASCB Annual Meeting, please visit Room 22.
Please note, the ASCB Meeting Management Office is open during the following hours:

Saturday, December 12 7:30 am-7:00 pm
Sunday, December 13 7:30 am-6:00 pm
Monday, December 14 7:30 am-6:00 pm
Tuesday, December 15 7:30 am-6:00 pm
Wednesday, December 16 7:30 am-1:00 pm

If it is before or after hours, please turn anything you find into the building security guards you see and they will bring it to our office during operating hours.

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Where will the 2015 ASCB Annual Meeting be held and what is the address?

The meeting will be held at the San Diego Convention Center in San Diego, California, located at 111 W Harbor Dr, San Diego, CA 92101.

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Where will the poster and Microsymposia (formerly ePoster talk) sessions be held?

The poster sessions for early and late abstracts, and the Microsymposia sessions will be held in the ASCB Learning Center (formerly known as the Exhibit Hall), Exhibit Halls D-H in the San Diego Convention Center. Poster sessions run between 12:00 noon and 3:00 pm on Sunday, Monday and Tuesday. Microsymposia will run between 12:00 noon and 4:00 pm on Sunday, Monday and Tuesday.

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Whom should I contact to rent a meeting room or conduct a satellite/ancillary event during the 2015 ASCB Annual Meeting?

All requests for meeting rooms, hospitality suites, and social functions must be made through ASCB Director of Meetings, Trina Armstrong. Please email our request to her by clicking here.

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Will my badge or Program be mailed to me?

No, the ASCB does not mail badges or Annual Meeting Programs prior to the meeting.
PDFs of the Annual Meeting Program will be available online prior to the meeting, in addition to an itinerary planner and the mobile app. Physical copies of the Annual Meeting Program can be picked up at the Registration Area in Lobby D of the San Diego Convention Center.
Badges will be available for pickup in the San Diego Convention Center in the Registration Area, as well. All registrants will receive an email one week before the meeting. Print and bring this email with you. It will contain a bar code for you to scan to print your badge. If for any reason you do not receive an email with the barcode before the meeting, or you misplace it, you can bring your registration confirmation or look up your registration onsite. A photo ID must be presented to pick up your badge.

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Will transportation be provided between hotels and the Convention Center?

The Society does not provide shuttle buses; however, all hotels are within a walking distance of the Convention Center. Attendees must make their own transportation arrangements to and from the Meeting.

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Housing/Travel

Can I contact the hotels directly to make my hotel reservation?

No. Attendees must make their reservations through ASCB’s Official Housing Partner, onPeak, in order to take advantage of ASCB contracted discount rates through November 6, 21015.

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Does the ASCB have an official travel agency or airline/train discounts?

The ASCB does not have an official travel agency. However, we do have discounts for Delta Airlines, and United Airlines. Please click here for more information on travel and discounts.

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How can I find out which hotel my colleague is staying at?

You may leave a message for your colleague on one of the message boards in the Message Center located near the Registration area in the San Diego Convention Center, or send them an email. Unfortunately, the ASCB or our Official Housing Partner, onPeak, cannot provide this information for privacy reasons.

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How do I find out if I need a visa for entering the U.S.?

Please click here to visit our page regarding International Travel to the U.S.

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How do I make changes to my hotel reservation?

You may make changes to or cancel your hotel reservation online at onPeak or by clicking the link in your confirmation email until November 6, 2015. You may also call onPeak directly at 800-220-9540 within U.S./Canada. International participants may make changes online at onPeak or call 1-800-220-9540.
Beginning on November 7, individuals must contact hotels directly to change/cancel reservations. To avoid any penalties, please be sure to change or cancel your reservation at least 72 hours in advance of arrival.

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How do I request a letter of invitation for a visa?

Customized letters of invitation can only be issued to confirmed meeting registrant. During the registration process, you will have the option to request a letter of invitation. The letter will be automatically generated via a link in your registration confirmation. If you did not select this option during registration, or if you have any questions, please contact tarmstrong@ascb.org. For more information on International Travel, including passports and visas, click here.

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I found a cheaper hotel rate on a discount website. Why should I reserve my room with onPeak, ASCB’s Official Housing Partner?

The main reasons why we encourage you to book within the ASCB Housing Block are:

  • Price: We’ve secured the lowest available hotel rates.
  • Choice Hotels: Hotels have been hand-picked to meet your needs.
  • Convenience: A one-stop travel shop is at your service.
  • Support: We’re your advocate before, during, and after your stay.
  • Reputation: The housing block illustrates the ASCB’s value to the city.

If you find a published rate cheaper at a hotel that is in our housing block, please contact Alison Harris.

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I found a cheaper hotel rate on a discount website. Why should I reserve my room with onPeak, ASCB’s Official Housing Partner?

The main reasons why we encourage you to book within the ASCB Housing Block are:

  • Price: We’ve secured the lowest available hotel rates.
  • Choice Hotels: Hotels have been hand-picked to meet your needs.
  • Convenience: A one-stop travel shop is at your service.
  • Support: We’re your advocate before, during, and after your stay.
  • Reputation: The housing block illustrates the ASCB’s value to the city.

If you find a published rate cheaper at a hotel that is in our housing block, please contact Trina Armstrong.

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I would like to share a room with someone in San Diego. Is there a way that I can do that?

Yes, by filling out the ASCB Room-Share form you will be able to find other attendees who are also looking to share a room. To access the service, please click on the hyperlink and submit your information. After you find a roommate, please follow the instructions to let us know to remove your name from the list.

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Is there parking available at, or near, the San Diego Convention Center?

Yes. There is both on-site parking at the convention center and parking in the Gaslamp District just across the street. For more information about parking, click here.

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What do I do if I need to book more than one hotel room?

The procedure for booking up to 15 rooms is the same. Please visit onPeak to make your reservations.

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What hotel will serve as the headquarter hotel?

The ASCB has two headquarter hotels for this meeting:
San Diego Marriott Marquis & Marina
(Book early, as there are special early bird rates through June 10, 2015)
333 West Harbor Drive, San Diego, CA 92101
Hilton San Diego Bayfront
1 Park Boulevard, San Diego, CA 92101
The ASCB also has many other hotels in our housing block, which you can view by clicking here.

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What is the deadline for making a hotel reservation?

The deadline to reserve a hotel is November 6, 2015. After that date, rooms are not guaranteed at the negotiated rate.
The ASCB and onPeak have negotiated special rates and added-value incentives with hotels that are fully competitive with online offerings. Moreover, reserving rooms in the ASCB Housing Block offers attendees important benefits.  Click here to see more information regarding hotels.

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Will I receive a confirmation from the hotel?

Once you have a reserved room, you will receive a confirmation email from onPeak, our housing partner. You will not receive a separate confirmation directly from your assigned hotel.

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Will transportation be provided between hotels and the Convention Center?

The Society does not provide shuttle buses; however, all hotels are within a walking distance of the Convention Center. Attendees must make their own transportation arrangements to and from the Meeting.

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Career Center

Do I need to sign up for the career development sessions including the Science Discussion Tables, Career Panels, Career and Mentoring Roundtables, etc?

The only career development session you need to sign up for at the 2015 ASCB Annual Meeting is the Grant Writing Workshop at a fee of $50. You will do this during the registration process.
If you did not do it when you registered, you can use the update registration portal to add this later.
The other career development sessions are open to all attendees on a first-come, first-serve basis with no preregistration required.

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How do I post a job in the onsite Career Center?

Employers may post jobs on the boards located in the Career Center in the ASCB Learning Center (formerly known as the Exhibit Hall). Posting jobs on the boards is free and attendees will be able to view the job postings during the ASCB Learning Center hours.

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How do I sign up for the One-on-One CV Review?

You may sign up for one-on-one CV review at the Career Center in the ASCB Learning Center (formerly known as the Exhibit Hall) when it is open. Appointments are given on a first-come, first-served basis.

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Onsite Resources

Are there places to eat at or near the San Diego Convention Center?

Yes. Concession stands will be open in the ASCB Learning Center Sunday through Tuesday. Additionally, there will be food stands open in various other locations throughout the convention center from Saturday through Wednesday.

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Do you have a room onsite where I can pray or meditate?

Yes, the ASCB has a Nondenominational Prayer Room located in Room 18 (on the back Mezzanine level) of the San Diego Convention Center. It will be open during the following hours:

Saturday, December 12 7:30 am-7:30 pm
Sunday, December 13 7:30 am-7:30 pm
Monday, December 14 7:30 am-7:30 pm
Tuesday, December 15 7:30 am-7:30 pm
Wednesday, December 16 7:30 am-1:00 pm
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Does the San Diego Convention Center offer assistance for visitors with disabilities and special needs?

Yes. If you have a disability or a special need that may affect your participation in the Annual Meeting, please check the appropriate box when registering. ASCB staff will contact you before the Annual Meeting to discuss your requirements. The ASCB cannot ensure the availability of appropriate accommodations without prior notification of need. The San Diego Convention Center and most of the ASCB hotels are accessible to persons with disabilities.

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I lost my badge. What do I do?

You will be able to obtain a replacement badge onsite for a fee of $15 at the Badge Replacement counter during registration hours. If you lose the second badge and need a third, you will need to re-register for the meeting and pay the onsite registration fee. A photo ID is necessary in both cases.

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I would like to bring my child/children to the meeting. Is child care available?

The ASCB does not provide childcare onsite.
Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date. Note: The ASCB does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities.
If you are having difficulty finding a babysitter, perhaps you can look on Care.com. Please note the ASCB or IFCB have no affiliation with them, but they offer babysitting matching services.
For more information on our Children Policy, please click here.

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Is there a place to leave my coat, luggage or poster?

A Coat/Poster/Luggage Storage is located in the Registration area.
The cost is $3 per item.
Note: Luggage may not be taken into meeting rooms. Also, please do not store your luggage at your poster board when you are not present.

Saturday, December 12 8:00am-10:30pm
Sunday, December 13 7:30 am-9:00 pm
Monday, December 14 7:30 am-9:00 pm
Tuesday, December 15 7:30 am-9:00 pm
Wednesday, December 16 7:30 am-12:30 pm
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Is there a Speaker Lounge, or a room for oral presenters to review their presentations?

Yes. The Speaker Lounge is located in Room 26AB of the San Diego Convention Center. All Subgroup, Keynote, Symposia, Minisymposia, and Microsymposia speakers are strongly encouraged to visit the Speaker Lounge to check their presentation and take care of any issues that may arise before their talk. The hours of operation are:

Saturday, Dec. 12 8:00 am-6:00 pm
Sunday, Dec. 13 7:00 am-6:30 pm
Monday, Dec. 14 7:00 am-6:30 pm
Tuesday, Dec. 15 7:00 am-6:30 pm
Wednesday, Dec. 16 7:30 am-11:00 am
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Is there parking available at, or near, the San Diego Convention Center?

Yes. There is both on-site parking at the convention center and parking in the Gaslamp District just across the street. For more information about parking, click here.

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Where are the ATMs located in the San Diego Convention Center?

The San Diego Convention Center has two (2) onsite Automated Teller Machines (ATMs).
One is located in Lobby B2 and the other in Lobby E.

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Where can I check my email in the San Diego Convention Center?

Attendees can access their email accounts at our free Internet Cafe located in the Registration Area in Lobby D of the San Diego Convention Center.
The ASCB also provides complimentary wireless in the common areas of the convention center for use on your own laptops, tablets, and/or phones. Meeting attendees who wish to use the service should bring their own laptop computer or PDA, with a wireless 802.11b/g network card installed. Set the SSID (wireless network identifier) to ASCB2015.
Onsite technical support will not be provided.

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Where can I find out more information about San Diego?

Click here to access more information about San Diego.

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Where can I leave a message for a colleague who is attending the meeting?

The Message Center is located in the Registration Area in Lobby D of the San Diego Convention Center.

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Where can I nurse my baby or change diapers?

A nicely furnished permanent Infant Lounge is located in the Women’s restroom behind Starbucks in the Hall E Lobby of the San Diego Convention Center. Look for a sign with arrows pointing to it just outside the Starbucks. The room has tables and chairs, electricity, and water. The semi-private lounge, available for nursing mothers and parents with infants, provides a comfortable and secure environment. Parents and guardians are responsible for providing infant care supplies. The infant lounge is unsupervised, and the ASCB is not responsible for any accidents or injuries that may occur.
The infant lounge is opened whenever the San Diego Convention Center is opened.

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Where can I obtain a Certificate of Attendance?

You can print your own Certificate of Attendance at the “Certificate of Attendance” Counter in the Registration area of the San Diego Convention Center.

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Where can I pay my 2016 ASCB membership dues at the meeting?

You may pay your 2016 dues at the Attendee/Membership Services counter in the Registration area at the San Diego Convention Center.

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Where can I print my boarding passes?

Boarding passes may be printed in the Business Center of most hotels, and onsite at the Internet Cafe, located in the Registration Area of the San Diego Convention Center.

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Where can I receive a receipt for my registration?

An official receipt can be printed from the registration site, or you can go to the Membership/Attendee Services counter in the Registration area of the San Diego Convention Center.

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Where do I go for Badge corrections?

You may request badge corrections at the Badge Replacement Counter in the Registration Area during registration hours.

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Where is First Aid?

A First Aid Room is located in the Show Managers Office E near the registration area, which is also the same level as the ASCB Learning Center.
The First Aid Administrator will be on duty:

Saturday, Dec. 12 7:00 am-10:00 pm
Sunday, Dec. 13 7:00 am-8:00 pm
Monday, Dec. 14  7:00 am-8:00 pm
Tuesday, Dec. 15  7:00 am-8:00 pm
Wednesday, Dec. 16  7:00 am-5:00 pm
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Where is the Convention Center Business Center for making copies, faxes, etc.?

There is a full-service business center that offers a wide range of supplies, services, and shipping, high-volume copying, large image printing, faxing, etc., in the San Diego Convention Center.
FedEx Office Print and Ship Center, San Diego Convention Center
Phone: 619-525-5450
Hours:  

Saturday, Dec. 12 9:00 am-5:00 pm
Sunday, Dec. 13 9:00 am-5:00  pm
Monday, Dec. 14 8:00 am-5:00 pm
Tuesday, Dec. 15 8:00 am-5:00 pm
Wednesday, Dec. 16 8:00 am-5:00 pm
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Where is the Lost and Found?

The lost and found is located in the San Diego Convention Center, Room 22, the ASCB Meeting Management Office. Please turn in any item found throughout the convention center to this room. Items are kept throughout the meeting until Wednesday, December, 16 at 12:00 Noon.
If you believe you lost an item at the San Diego Convention Center during the 2015 ASCB Annual Meeting, please visit Room 22.
Please note, the ASCB Meeting Management Office is open during the following hours:

Saturday, December 12 7:30 am-7:00 pm
Sunday, December 13 7:30 am-6:00 pm
Monday, December 14 7:30 am-6:00 pm
Tuesday, December 15 7:30 am-6:00 pm
Wednesday, December 16 7:30 am-1:00 pm

If it is before or after hours, please turn anything you find into the building security guards you see and they will bring it to our office during operating hours.

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Will transportation be provided between hotels and the Convention Center?

The Society does not provide shuttle buses; however, all hotels are within a walking distance of the Convention Center. Attendees must make their own transportation arrangements to and from the Meeting.

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Registration

Can I register another person?

Yes, as long as you provide all of the necessary information and payment. If they are already in our database, you may have to ask them for their ASCB login and password.

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Do I have to be a member to attend the 2015 ASCB Annual Meeting?

No. However, the abstract submission and registration fees are reduced for ASCB Members. Click here for information about member savings.

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How do I request a letter of invitation for a visa?

Customized letters of invitation can only be issued to confirmed meeting registrant. During the registration process, you will have the option to request a letter of invitation. The letter will be automatically generated via a link in your registration confirmation.
This is also available to you on the ASCB XPress Update page of our registration site: https://www.xpressreg.net/register/ascb125/xpresstoolkit/login.asp. You will need your email address and badge number to access this site.
If you did not select this option during registration, or if you have any questions, please contact aharris@ascb.org. For more information on International Travel, including passports and visas, click here.

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How much does it cost to register?

Registration fees include admission to all scientific sessions, the ASCB Learning Center (formerly called the Exhibit Hall), Keynote Address, and much more!
Fees do not include any meals, or the Grant Writing Workshop (which is an additional $50).
Children who are 17 and under will be admitted (at no cost) if accompanied by a paying scientific registrant. No badge is needed for children who are 17 or under.
Early Registration: Registration must be received by October 1, 2015, for registrants to qualify for the early registration rate. There is a significant discount for early registration (see below). Registration is nontransferable. Participants are not registered for the meeting until their registration fees are paid in full. Note: Abstract submission fee payment does not include meeting registration.
Regular Registration: Although early rates for registration are available only through October 1, 2015, registration for the meeting at the regular rate will be available from October 2 through the end of the meeting. Registration is also available onsite in San Diego from December 12-16 at the regular registration rates listed below.

Member Rates*

Early Registration

(Through Oct 1)

Regular Registration

(After Oct 1)

ASCB Regular Member/Applicant* $270 $350
ASCB Postdoctoral Member/Applicant* $245 $320
ASCB Graduate Student Member/Applicant* $90 $100
ASCB Undergraduate Student Member/Applicant* $40 $84
ASCB Emeritus Member $92 $125

Nonmember Rates

   
Regular Nonmember $490 $610
Postdoctoral Nonmember $445 $515
Graduate Student Nonmember $215 $255
Undergraduate Student Nonmember $91 $125
High School Teachers (click here) Free Free
Community College Instructors (click here) Free Free

 
*To become eligible for the Member Applicant rate, applicants must first apply for membership and pay the appropriate membership fee for their category. Click here for member savings.

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I am a member of the press. Where do I register?

Working press can register online or during the meeting in the onsite ASCB Newsroom in Room 23A of the San Diego Convention Center. Media people with questions about credentials, access, facilities, or anything else should contact John Fleischman and/or Kevin Wilson.  For more information regarding Press, click here.

http://ascb.org/2015meeting/press/

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I have a question about my registration that I cannot find an answer to. Who should I contact?

Please contact the ASCB office at 1-301-347-9300, or via email. Onsite, you may visit the Attendee/Member Services Counter in the Registration Area of the San Diego Convention Center during registration hours.

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I just want to see one talk. Can I register for that?

No,  the ASCB does not allow registration for portions of its meeting. Anyone interested in attending one talk will have to register for the entire meeting.

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I just want to see the ASCB Learning Center (where the Exhibitors are). Can I register for the ASCB Learning Center only?

No, the ASCB does not have a separate registration for the ASCB Learning Center only. One must register for the entire meeting. If you have any questions, please contact ascbinfo@ascb.org.

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I lost my badge. What do I do?

You will be able to obtain a replacement badge onsite for a fee of $15 at the Badge Replacement counter during registration hours. If you lose the second badge and need a third, you will need to re-register for the meeting and pay the onsite registration fee. A photo ID is necessary in both cases.

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I submitted and paid for an abstract. Do I have to register and pay separately for the meeting?

Yes, you still have to pay for meeting registration. Submission of the abstract fee does not include registration for the 2015 ASCB Annual Meeting.

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I’ve registered for the 2015 ASCB Annual Meeting but unexpectedly cannot attend. May I send someone else in my place?

No, meeting registration is nontransferable. If for any reason the registrant cannot attend, that registration must be cancelled, and the replacement person must register for the meeting.
Meeting registration is nonrefundable after November 19. The ASCB will honor requests for refunds if they are in writing and are received by the ASCB no later than November 19. Please note that cancellations are subject to a processing fee of $20 for students and $40 for all others. No refunds will be issued for requests received after November 19.
Please Note: Registration refunds will not be issued after November 19 for denied visas.

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What are the onsite registration hours (includes badge pickup)?

Scientific registration will be located in Lobby D of the San Diego Convention Center. Onsite registration hours for scientific attendees are:

Saturday, December 12 8:00 am-7:00 pm
Sunday, December 13 7:30 am-6:00 pm
Monday, December 14 7:30 am-6:00 pm
Tuesday, December 15 7:30 am-6:00 pm
Wednesday, December 16 7:30 am-11:30 am
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What does my registration fee include?

Please click here for a list of what the 2015 ASCB Annual Meeting registration fee includes.
Please note: No meals are includes with 2015 ASCB Annual Meeting registration. 

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What is the cancellation/refund policy for registration?

Meeting registration is nontransferable. Meeting registration is nonrefundable after November 19. The ASCB will honor requests for refunds if they are in writing and are received by the ASCB no later than November 19. Please note that cancellations are subject to a processing fee of $20 for students and $40 for all others. No refunds will be issued for requests received after November 19.
Please Note: Registration refunds will not be issued after November 19 for denied visas.

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Where can I obtain a Certificate of Attendance?

You can print your own Certificate of Attendance at the “Certificate of Attendance” Counter in the Registration area of the San Diego Convention Center.

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Where can I purchase a guest badge?

The ASCB does not sell guest badges. A guest is a nonscientist family member or nonscientist friend of a registered scientist.
If a registered scientist would like a family member or friend to see his/her invited talk or their poster presentation, the registered scientist must contact Trina Armstrong, Director of Meetings, and provide the date and time his/her guest would like to attend.
To request a guest badge onsite, please go to the ASCB Meeting Management Office in Room 22. The guest badge will only be valid for the date and time selected.

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Where can I receive a receipt for my registration?

An official receipt can be printed from the registration site, or you can go to the Membership/Attendee Services counter in the Registration area of the San Diego Convention Center.

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Where do I go for Badge corrections?

You may request badge corrections at the Badge Replacement Counter in the Registration Area during registration hours.

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Will my badge or Program be mailed to me?

No, the ASCB does not mail badges or Annual Meeting Programs prior to the meeting.
PDFs of the Annual Meeting Program will be available online prior to the meeting, in addition to an itinerary planner and the mobile app. Physical copies of the Annual Meeting Program can be picked up at the Registration Area in Lobby D of the San Diego Convention Center.
Badges will be available for pickup in the San Diego Convention Center in the Registration Area, as well. All registrants will receive an email one week before the meeting. Print and bring this email with you. It will contain a bar code for you to scan to print your badge. If for any reason you do not receive an email with the barcode before the meeting, or you misplace it, you can bring your registration confirmation or look up your registration onsite. A photo ID must be presented to pick up your badge.

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Travel Awards

Do I need to register for the meeting and submit my abstract prior to submitting the travel award application?

If you are applying for a travel award, you must submit an abstract for presentation. You will need the abstract submission ID number to complete your travel award application.
Our application system will not allow you to apply for a travel award unless you have submitted an abstract.
You do not need to register for the meeting prior to submitting a travel award application. However, you will need to register for the meeting in order to attend the meeting.
Please note: The abstract submission fee is separate from the meeting registration fee.

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I received a travel award, but was not able to attend the meeting. Will I still receive the check?

If you receive a travel award, you must attend the meeting in order to receive your award check.

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If I do not receive a travel award to the meeting, may I receive a refund for my abstract submission and/or registration?

Abstract submission fees are nonrefundable.
If you wish to cancel your registration, you will be refunded the registration fee, less the cancellation fee, if requests are received by the November 19, 2015 cancellation deadline.

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What do the travel award funds cover?

The award is for travel only (airfare, train, taxi, shuttle, parking, personal car mileage reimbursement); funds not used for travel may not be redirected toward hotels, meals, or other general expenses.

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What is the application deadline for travel awards and the childcare grant?

The deadline for all travel awards and the childcare grants is September 1, 2015.

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What travel awards are available for the 2015 ASCB Annual Meeting?

The ASCB offers Undergraduate Student, Graduate Student, Postdoctoral Fellow, and Undergraduate Faculty Travel Awards. We also offer Childcare Grants.  Please click here for more information.
Due to discontinued NIH funding for Underrepresented Minorities (URMs) travel awards, they have been discontinued this year. URMs should apply for the travel awards listed above and indicate on the application form that they are an URM.

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Where do I pick up my award check?

As long as we have received your transportation receipt prior to the meeting, you will be able to pick up your check at the meeting on Monday and Tuesday, December 14 and 15, from 7:30 am-6:00 pm at the Attendee Services Desk.

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Abstracts

Abstract FAQs

Click here to view Abstract FAQs

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