General Questions

A colleague from my lab is also submitting an abstract. Can we request that they be presented next to or near each other?

Unfortunately the size of the meeting and the number of presentations do not allow submitters to make special requests regarding abstract presentation.

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Can I get a refund for my abstract submission fee?

No. The fee is a processing fee and once payment is made, it is nonrefundable. The only exception to this is if you accidentally submitted the same abstract twice. If this occurred, you should contact abstracts@ascb.org with the submission ID numbers of each abstract and we will assist you.

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Does the ASCB offer a poster printing service for poster presenters?

Yes. Makesigns.com will be the ASCB’s poster printing service for the 2015 ASCB Meeting.
Information about the Poster Printing Service will be emailed to all poster presenters in their notification emails and information will be placed on the 2015 Annual Meeting website.

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How can I cite my abstract after the meeting?

A PDF file of abstracts from the 2015 ASCB Annual Meeting will be published in the December 15, 2015, issue of Molecular Biology of the Cell. Subsequently they can be cited in this format:
Smith AB, Jones CD (2015). Abstract title. Mol. Biol. Cell 26, page # (Abstract #XXXX).
XXXX = the PRESENTATION number assigned to your abstract in early November – NOT the abstract ID number you received when you first submitted your abstract.
View the Abstract License and Publication Agreement.

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How can I submit my abstract?

All abstracts must be submitted electronically here. Submissions are not accepted via fax or mail.

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How can I view the abstracts before the meeting?

Abstracts will be available on the 2015 ASCB Annual Meeting website in a searchable PDF and via an itinerary planner in mid-November. They will also be accessible via our mobile app three to four weeks prior to the meeting.

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How much does it cost to submit an abstract?

The ASCB has member and nonmember pricing for abstracts. Please note abstract submission fees are nonrefundable. 
The fees for regular abstracts submitted by the August 4 or September 1 deadlines are:

  • $75 for members
  • $100 for nonmembers*

The fees for final abstracts submitted by the October 14 deadline are:

  • $95 for members
  • $125 for nonmembers*

Click here for more information about abstract submission fees and deadlines.
*Nonmembers should strongly consider becoming an ASCB member since you can save on registration fees as well. Please click here for member vs. nonmember savings.

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I am the first author (or submitting author) of an abstract and I am unable to attend the meeting. What should I do?

Although the first author is the preferred presenter, any co-author on the abstract may present without having to notify the ASCB. The presenter must be a co-author on the abstract. If none of the co-authors can attend the ASCB meeting, please notify the ASCB at abstracts@ascb.org as soon as possible. If you notify us before October 23, we can remove it from the Meeting Program and all publications. If we are notified after this deadline, we may not be able to remove it from our publications or web site, but will do our best to accommodate you.

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I successfully submitted and paid for an abstract. Does this mean I am registered to attend the 2015 ASCB Annual Meeting?

No, you still have to pay for meeting registration separately. Submission of an abstract and payment of an abstract submission fee does not include 2015 ASCB Annual Meeting registration. For more information about registration click here.

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Is there a way to ensure more people see my research/poster at the meeting?

Yes! Poster presenters will have the opportunity to upload an electronic version of their poster to a password-protected Website. This site will be provided to you in your abstract assignment notification that is sent in early November. It will allow you to upload your poster for other attendees to view in case an attendee is unable to visit your poster during the designated poster session. It will also give them the ability to contact you if they have any questions (your email address will not be provided to them, but they can send an email via our system for you to reply to). You can add a watermark to your posters prior to upload if you wish.
These posters will only be available for viewing by registered ASCB meeting attendees from Thursday, December 10 through Wednesday, December 16. We strongly encourage you to take advantage of this if you are presenting a poster, although it is not mandatory. It is a great way to increase visibility of your research among the attendees.
Once again, the website to upload posters will open in mid to late November.

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What are the abstract submission topics?

To view the abstract submission topics for Minisymposia, Microsymposia (formerly ePoster Talks), and Posters, please click here

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What are the deadlines for abstract submission?
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What is the difference between the Regular Poster Only submission deadline (September 1) and the Final Poster Only Submission Deadline (October 14)?

The only difference is the fee to submit and the date of notification of acceptance. Notifications for the September 1 deadline are sent by the end of September and notifications for the October 14 deadline are sent by the end of October.
All abstracts submitted by any deadline and accepted for poster presentation will be grouped together in the ASCB Learning Center (formerly known as the Exhibit Hall) by topic area. Final abstracts are no longer presented in a separate section of the ASCB Learning Center.  All abstract titles and authors will be published together in a separate publication available onsite called the Poster Guide.
All abstracts will be available to search and review online at least 3-4 weeks prior to the meeting. An online PDF of the Poster Guide, will be available as well. All abstracts will also be published as a supplement in the December 15, 2015 Molecular Biology of the Cell.

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Authorship/Submission Eligibility

Do I have to be a member to submit an abstract?

No, you do not have to be a member to submit an abstract. However, if you are not a member, you will pay a higher rate for abstract submission and registration.

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How many abstracts can I submit?

You can submit as many abstracts as you wish.

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I submitted my abstract and I want to go back in to edit it before the deadline. I noticed that I can no longer get into the system using my login and the ID number I was just assigned as my password. I know the number that was just assigned to me. Why is this happening?

This is happening because you most likely had a previous record in our database but created a new account using the same email address as the older account. When this occurs, the ASCB merges the new account with the old account and your password becomes the ID number associated with the old account. We send out emails to people whose accounts we merge to let them know their password/ID number has changed. If you did not receive this email, please contact ascbinfo@ascb.org , or abstracts@ascb.org to request your password/ID number.

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Should the presenting author be the submitter of the abstract?

Whenever possible, yes. Contact information is collected for all the authors, including the submitting and the presenting author. The ASCB sends information and notifications to the submitter of the abstract only. We prefer to correspond with the individual who will actually be presenting the abstract, if accepted. This policy ensures the presenter knows when and where to present the abstract.

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Who is eligible to submit an abstract for consideration by the ASCB?

Abstracts are welcome from scientists and students in all sectors including academia, industry, government, and education.
Both members and nonmembers of the Society are able to submit abstracts, however, there is a higher fee for nonmember submission.
We encourage you to become a member of the Society to save on abstract and registration fees. Click here for member vs. nonmember savings. You can join the Society during the abstract submission process, and pay for your membership dues and abstract at the same time.

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Submission Process/Formatting/Content

Can I make changes after I have completed my submission and logged out of the site?

The abstract title, authors, text, and presentation preferences/topic selection can be edited after a submission is complete, as long as it is before the review begins for the abstract deadline you are submitting for. Here is a list of editing deadlines for each abstract deadline:

  • If you submit by the August 4 deadline, you will have until August 6 to edit your abstract.
  • If you submit by the September 1 deadline, you will have until September 11 to edit your abstract.
  • If you submit by the October 14 deadline, you will have until October 16 to edit your abstract.

To edit your abstract title, authors, text, and/or presentation preferences/topic selection prior to the submission deadline, please log into the submission site and select the blue pencil icon next to the abstract you wish to edit. Make and preview your changes, and be sure to select Save and Exit at the bottom.’
Abstracts cannot be edited after the dates listed above. If it must urgently be edited, and is before the notification date associated with your submission deadline (click here for notification dates), contact abstracts@ascb.org to see if we can assist you. The ASCB cannot guarantee an abstract can be edited after the submission deadlines, but we will do our best to assist you.

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Can my abstract include a table, chart, or other type of graphic?

No, your abstract can only include text, and formatted text (super- and subscript, bolditalics, etc.)

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Can my abstract promote a service or commercial product?

No. An individual who wishes to promote a particular product or service is encouraged to participate as an exhibitor. The ASCB will not accept abstracts that promote a specific product without providing new biological insight. Click here for tips to ensure acceptance.

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How can I get a payment receipt for my abstract submission?

A confirmation with payment information will be automatically emailed to you following successful submission and payment. If you misplace this receipt at any time, you can print a receipt from the “PRESENT” menu by selecting the “Print Abstract Receipt” option. You can also click here.
You need to login (if you are not already logged in) to access your receipt(s).

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How do I know my abstract submission is complete. Will I receive a confirmation?

Once your submission is completed and successfully submitted, you will receive two emails to the email address you entered during submission.
The first email will confirm that your abstract was successfully submitted and will be emailed to you for your records upon completion of submission.
The second email will contain a receipt for payment information.
If you do not receive an either of these email confirmations, please contact the ASCB office as soon as possible at abstracts@ascb.org.

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How should the title of my abstract be entered into the submission site?

When entering your title, only capitalize the first letter of the sentence. You should also capitalize any proper nouns or words that need to be capitalized, e.g., trade names.
Please do not bold the entire title or use all UPPERCASE letters, and do not put your title in quotation marks. Be sure to italicize scientific names of organisms.

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What are my options with regards to presentation preference?

For the first deadline only there are four presentation types to choose from. You will be asked to select the appropriate presentation type and topic category for your submission. All other deadlines have only one option which is Poster Only.
You will also be asked if you are interested in giving a Minisymposium Lightning talk or a Microsymposium talk (formerly ePoster talk) if you are not selected for a standard length oral presentation in a minisymposium.
The four presentation preference types are:

  • Minisymposium Talk: Abstract will ONLY be considered for a Minisymposium talk, Minisymposium Lightning talk (if you select this option during submission), or Microsymposium (formerly ePoster talk, if you select this option during submission). If your abstract is not selected for a talk, it will be rejected. Refunds are not provided.
  • Minisymposium Talk or Poster: Abstract will be considered for a Minisymposium talk; if not selected for a talk, it will automatically be considered for a poster presentation. It may also be considered for a Minisymposium Lightning talk or an ePoster Talk if you elected to be considered for one or both of these during the submission process. If you are selected for a Minisymposium talk, Minisymposium Lightning talk or ePoster talk, you will not present a poster.
  • Minisymposium Talk and Poster: Abstract will be considered for a Minisymposium talk (or Minisymposium Lightning talk or ePoster talk, if you select one of both of these options during submission) and for a poster presentation. This option allows participation in both categories, talk and poster. Even if your abstract is selected for a Minisymposium talk, Minisymposium Lightning talk, or ePoster talk, you will be expected to also present a poster. If you are NOT selected for a talk, you will automatically be considered for a poster.
  • Poster Only: Abstract will be considered for a poster presentation only. Over 99% of submitted abstracts are accepted for poster presentation.
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What are the abstract submission topics?

To view the abstract submission topics for Minisymposia, Microsymposia (formerly ePoster Talks), and Posters, please click here.

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What is the difference between the presentation preferences Minisympoisum Talk OR Poster and Minisymposium Talk AND Poster?

Minisymposium talk or poster means you will either be presenting a talk (Minisymposium, Minisymposium Lightning or Microsymposium, which were formerly ePoster Talks) or a poster. You will first be considered for a talk, and if you are selected, you will present a talk only. If you are not selected for a talk, then your abstract will be accepted for a poster presentation as long as you meet our minimum standards for submission.
Minisymposium talk and poster means that you will be considered for a talk first. If you are selected to present a talk you will present both a talk and a poster. If you are not selected to present a talk, you will still present a poster as long as you meet our minimum standards for submission.

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What is the maximum number of words/characters my abstract can contain?

The abstract text is limited to 2,800 characters, including spaces (~400 words). This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.
The abstract title is limited to 200 characters, including spaces.
A word counter will appear for both the title and the body of the abstract to show you how many characters you have entered.

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When entering the abstract text, should I include the title and author information?

Please <strong>do not&nbsp;</strong>include the title and author information in the abstract text box. They must be entered separately in the title and author sections only.

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Why must the submitting/presenting author provide financial/commercial disclosure information for ALL authors?

The ASCB requires that audiences be informed of speakers’, authors’, and contributors’ academic and professional affiliations, and disclosures of the existence of any significant financial interest or other relationship presenters have with the manufacturer(s) of any commercial product(s) discussed in a presentation. This policy allows the listener/attendee to be fully informed when evaluating the information being presented. It is the submitting author’s (who may also be the presenting author) responsibility to disclose any conflicts of interest for the authors on his/her abstract.

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Withdrawal/Editing

Can I make additional changes/edits after I’ve completed my submission, paid, and logged out of the submission site?

The abstract title, authors, text, and presentation preferences/topic selection can be edited after a submission is complete, as long as it is before the review begins for the abstract deadline you are submitting for. Here is a list of editing deadlines for each abstract deadline:

  • If you submit by the August 4 deadline, you will have until August 6 to edit your abstract.
  • If you submit by the September 1 deadline, you will have until September 11 to edit your abstract.
  • If you submit by the October 14 deadline, you will have until October 16 to edit your abstract.

To edit your abstract title, authors, text, and/or presentation preferences/topic selection prior to the submission deadline, please click here to log into the submission site and select the blue pencil icon next to the abstract you wish to edit. Make and preview your changes, and be sure to select Save and Exit at the bottom.
Abstracts cannot be edited after the dates listed above. If it must urgently be edited, and is before the notification date associated with your submission deadline (click here for notification dates), contact abstracts@ascb.org to see if we can assist you. The ASCB cannot guarantee an abstract can be edited after the submission deadlines, but we will do our best to assist you.

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Can I withdraw my abstract after I complete and pay for my submission?

Yes, however, the ASCB will not provide a refund for your abstract submission fee. Please click here for more information.

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I am the first author of an abstract and I am unable to attend the meeting. What should I do?

Although the first author is the preferred presenter, any co-author on the abstract may present without having to notify the ASCB. The presenter must be a co-author on the abstract. If none of the co-authors can attend the ASCB meeting, please notify the ASCB at abstracts@ascb.org as soon as possible. If you notify us before October 23, we can remove it from the Meeting Program and all publications. If we are notified after this deadline, we may not be able to remove it from our publications or web site.

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Review/Notification

Are abstracts submitted for the 2015 ASCB Annual Meeting peer-reviewed?

While abstracts are screened to ensure minimum submission standards as outlined in the abstract guidelines, they are not peer-reviewed.

All abstracts submitted are accepted unless they do not meeting the minimum submission standards as outlined in the guidelines.
If you submit for oral presentation consideration only and your abstract is not selected, we will offer the option to present your work as a poster as long as it meets the minimum submission standards.

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I need to apply for a visa and would like an expedited abstract review for Visa-related reasons. Does the ASCB offer this?

Yes, for those who submit their abstract by the August 4 deadline. Expedited abstract review for visa applicants will be considered on a case-by-case basis. For more information regarding expedited abstract review, please click here.

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If my abstract is rejected, can I address the reviewers’ concerns and ask for a new review?

Abstract rejections are final. If you prepare an abstract that follows the rules and guidelines for submission, then your abstract stands an excellent chance of being accepted. If you do not follow the rules and guidelines, it will be rejected and no submission fee refunds will be provided. If your abstract is rejected during the Regular Abstract Submission review (if you submitted your abstract by the August 4 or September 1 deadlines), you will still have time to make modifications and re-submit your abstract by the October 14 deadline. You will have to pay the abstract submission fee for the resubmission of your abstract. Click here for tips to ensure acceptance.

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When will I be notified regarding the disposition and scheduling of my abstract?

Please click here for a list of notification dates.

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Publication/Citation

How can I cite my abstract after the meeting?

A PDF file of abstracts from the 2015 ASCB Annual Meeting will be published in the December 15, 2015, issue of Molecular Biology of the Cell. Subsequently they can be cited in this format:
Smith AB, Jones CD (2015). Abstract title. Mol. Biol. Cell 26, page # (Abstract #XXXX).
XXXX = the PRESENTATION number assigned to your abstract in early November – NOT the abstract ID number you received when you first submitted your abstract.
View the Abstract License and Publication Agreement.

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How will the abstracts be published?

All abstracts selected for presentation will be available to view online, on our mobile app, and in the December 15 issue of Molecular Biology of the Cell. 
Abstracts will be available on the ASCB meeting website on or around November 18, 2015. At that time, all information is considered public.

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