Attendee FAQ

Are there places to eat at or near the Pennsylvania Convention Center?

Yes. Concession stands will be open in the ASCB Learning Center Sunday through Tuesday. Additionally, there will be food stands open in various other locations throughout the convention center from Saturday through Wednesday.

Can I contact the hotels directly to make my hotel reservation?

No. Attendees must make their reservations through ASCB’s Official Housing Partner, onPeak, in order to take advantage of ASCB contracted discount rates through November 3, 21014.

Can I register another person?

Yes, as long as you provide all of the necessary information and payment.

Do I have to be a member to attend the 2014 ASCB/IFCB Meeting?

No. However, the abstract submission and registration fees are reduced for ASCB Members.

Do I need to register for the meeting and submit my abstract prior to submitting the travel award application?

If you are applying for a travel award, you must submit an abstract for presentation. You will need the abstract submission ID number to complete your travel award application. You do not need to register prior to submitting a travel award application. However, you will need to register for the meeting in order to attend the meeting.

Do I need to sign up for the career development sessions including the Science Discussion Tables, Career Panels, Career and Mentoring Roundtables, etc?

The only career development sessions you need to sign up for during registration are the One-on-One Coaching Sessions for Delivering PowerPoint Presentations (with professional media training consultants) at a fee of $50, and the Grant Writing Workshop at a fee of $35. These sessions are available to ASCB members only as a member benefit.

The other career development sessions are open to all attendees with no preregistration required. For more information regarding the career development sessions at the 2014 ASCB/IFCB Meeting, click here.

Do you have a Mobile App?

The 2014 ASCB/IFCB Meeting will have a mobile app available for downloading a few weeks prior to the meeting. Check the website in mid- to late-November for more information.

Do you have a room where I can pray or meditate?

Yes, the ASCB has a Nondenominational Prayer Room located in Room 102A of the Pennsylvania Convention Center. It will be open during the following hours:

Saturday, Dec. 6-        7:30 am-7:30 pm 
Sunday, Dec. 7-           7:30 am-7:30 pm 
Monday, Dec. 8-          7:30 am-7:30 pm 
Tuesday, Dec. 9-          7:30 am-7:30 pm 
Wednesday, Dec. 10- 7:30 am-1:00 pm

Do you have information on carpooling to the meeting?

Yes. The ASCB has a Ride-Share program. Please click here for more information and to fill out the Ride-Share application.

Does the 2014 ASCB/IFCB Meeting offer CEUs or CMEs?

No. The ASCB meetings do not offer CEUs or CMEs.

Does the ASCB have an official travel agency or airline/train discounts?

The ASCB does not have an official travel agency. However, we do have discounts for American Airlines, Delta Airlines, United Airlines and Amtrak trains. Please click here for more information on travel and discounts.

Does the ASCB offer a poster printing service for poster presenters?

Yes. Makesigns.com will be the ASCB’s poster printing service for the 2014 ASCB/IFCB Meeting.

Information about the Poster Printing Service will be emailed to all poster presenters in their notification emails.

You can click here for more information, including pricing and deadlines.

Does the Pennsylvania Convention Center offer assistance for visitors with disabilities and special needs?

Yes. If you have a disability or a special need that may affect your participation in the Annual Meeting, please check the appropriate box when registering. ASCB staff will contact you before the Annual Meeting to discuss your requirements. The ASCB cannot ensure the availability of appropriate accommodations without prior notification of need. The Pennsylvania Convention Center and most of the ASCB hotels are accessible to persons with disabilities. Click here for more information regarding accessibility. 

How can I cite my abstract after the meeting?

A PDF file of abstracts from the 2014 ASCB/IFCB Meeting will be published in the December 15, 2014, issue of Molecular Biology of the Cell. Subsequently they can be cited in this format:

Smith AB, Jones CD (2014). Abstract title. Mol. Biol. Cell 25, page # (Abstract #XXXX).

XXXX = the PRESENTATION number assigned to your abstract in early November – NOT the abstract ID number you received when you first submitted your abstract.

View the Abstract License and Publication Agreement.

How can I find out which hotel my colleague is staying at?

You may leave a message for your colleague on one of the message boards in the Message Center located near the Registration area in the Pennsylvania Convention Center.

How can I submit my abstract?

Abstracts must be submitted electronically here. Submissions are NOT accepted via fax or mail.

How can I view the abstracts before the meeting?

Abstracts will be available on the 2014 ASCB/IFCB Meeting website in a searchable PDF and via an itinerary planner in mid-November. They will also be accessible via our mobile app three to four weeks prior to the meeting.

How do I find out if I need a visa for entering the U.S.?

Please click here to visit our page regarding International Travel to the U.S.

How do I get a copy of the 2014 ASCB/IFCB Meeting Program?

The 2014 ASCB/IFCB Meeting Program will be available on our meetings website approximately one month before the meeting. The Program will also be available for pick-up along with your meeting badge and lanyard in the Registration Area of the Pennsylvania Convention Center during the meeting.

The ASCB also has a mobile app with the ability to view the program and create an itinerary. This mobile app will be available approximately 2-3 weeks prior to the meeting.

 

How do I make changes to my hotel reservation?

You may make changes to or cancel your hotel reservation online at onPeak or by clicking the link in your confirmation email until November 3, 2014. You may also call onPeak directly at 800-220-9540 within U.S./Canada. International participants may make changes online at onPeak or call 1-312-527-7300.

Beginning on November 4, individuals must contact hotels directly to change/cancel reservations. To avoid any penalties, please be sure to change or cancel your reservation at least 72 hours in advance of arrival.

How do I post a job in the onsite Career Center?

Employers may post jobs on the boards located in the Career Center in the ASCB Learning Center (formerly known as the Exhibit Hall). Posting jobs on the boards is free and attendees will be able to view the job postings during the ASCB Learning Center hours.

How do I request a letter of invitation for a visa?

Customized letters of invitation can only be issued to confirmed meeting registrant. During the registration process, you will have the option to request a letter of invitation. The letter will be automatically generated via a link in your registration confirmation. If you did not select this option during registration, or if you have any questions, please contact tarmstrong@ascb.org. For more information on International Travel, including passports and visas, click here.

 

How do I sign up for the One-on-One CV Review?

You may sign up for one-on-one CV review at the Career Center in the ASCB Learning Center (formerly known as the Exhibit Hall). Appointments are given on a first-come, first-served basis.

How many attendees do you expect at the 2014 ASCB/IFCB Meeting in Philadelphia, PA?

We are anticipating over 6,000 scientists and over 300 exhibiting companies.

How much does it cost to register?

Registration fees include admission to all scientific sessions, the ASCB Learning Center (formerly called the Exhibit Hall), Keynote Address, and much more!

Fees do not include any meals, the Grant Writing Workshop (which is an additional $35), or the One-on-One Professional Development Session with Oratorio (which is an additional $50). Only ASCB members can register for the Grant Writing Workshop and the one-on-one Professional Development Session. Children who are 17 and under will be admitted (at no cost) if accompanied by a paying scientific registrant.  No badge is needed for children who are 17 or under.

Early Registration: Registration forms must be received by October 1, 2014, for registrants to qualify for the early registration rate. There is a significant discount for early registration (see below). Registration is nontransferable. Participants are not registered for the meeting until their registration fees are paid in full. Note: Abstract submission fee payment does not include meeting registration.

Regular Registration: Although early rates for registration are available only through October 1, 2014, registration for the meeting at the regular rate will be available from October 2 through the end of the meeting. Registration is also available onsite in Philadelphia from December 6-10 at the regular registration rates listed below.

Member Rates

Early Registration
(Through Oct 1)

Regular Registration
(After Oct 1)

ASCB Regular Member/Applicant $250 $340
ASCB Postdoctoral Member/Applicant $230 $315
ASCB Graduate Student Member/Applicant $80 $95
ASCB Undergraduate Student Member/Applicant $40 $82
ASCB Emeritus Member $82 $120

Nonmember Rates

Regular Nonmember $470 $595
Postdoctoral Nonmember $430 $500
Graduate Student Nonmember $200 $250
Undergraduate Student Nonmember $85 $120

*To become eligible for the Member Applicant rate, applicants must first apply for membership.

How much does it cost to submit an abstract?

Regular Abstracts (August 5 and September 3 deadlines)- $ 75 ASCB member/ $100 nonmember
Final Abstracts (October 16 deadline) – $90 ASCB member/$125 nonmember

Please note that IFCB members will have to become ASCB members to qualify for the ASCB member rate.

I am a member of the press. Where do I register?

Working press can register online or during the meeting in the onsite ASCB Newsroom in Room 107B. Media people with questions about credentials, access, facilities, or anything else should contact John Fleischman and/or Kevin Wilson.  For more information regarding Press, click here

I am the first author of an abstract and I am unable to attend the meeting. What should I do?

Although the first author is the preferred presenter, any co-author on the abstract may present without having to notify the ASCB. The presenter must be a co-author on the abstract. If none of the co-authors can attend the ASCB meeting, please notify the ASCB at abstracts@ascb.org as soon as possible. If you notify us before October 24, we can remove it from the Meeting Program and all publications. If we are notified after this deadline, we may not be able to remove it from our publications or web site.

I found a cheaper hotel rate on a discount website. Why should I reserve my room with onPeak, ASCB’s Official Housing Partner?

The main reasons why we encourage you to book within the ASCB Housing Block are:

  • Price: We’ve secured the lowest available hotel rates.
  • Choice Hotels: Hotels have been hand-picked to meet your needs.
  • Convenience: A one-stop travel shop is at your service.
  • Support: We’re your advocate before, during, and after your stay.
  • Reputation: The housing block illustrates the ASCB’s value to the city.

If you find a published rate cheaper at a hotel that is in our housing block, please contact Trina Armstrong.

I have a question about my registration that I cannot find an answer to. Who should I contact?

Please contact the ASCB office at 1-301-347-9300, or via email. Onsite, you may visit the Attendee/Member Services Counter in the Registration Area of the Pennsylvania Convention Center during registration hours.

I just want to see one talk. Can I register for that?

No,  the ASCB does not allow registration for portions of its meeting. Anyone interested in attending one talk will have to register for the entire meeting.

I just want to see the ASCB Learning Center (where the Exhibitors are). Can I register for the ASCB Learning Center only?

No, the ASCB does not have a separate registration for the ASCB Learning Center only. One must register for the entire meeting. If you have any questions, please contact ascbinfo@ascb.org.

I lost my badge. What do I do?

You will be able to obtain a replacement badge onsite for a fee of $15 at the Badge Replacement counter during registration hours. If you lose the second badge and need a third, you will need to re-register for the meeting and pay the onsite registration fee. A photo ID is necessary in both cases.

I received a travel award, but was not able to attend the meeting. Will I still receive the check?

If you receive a travel award, you must attend the meeting in order to receive your award check.

I submitted and paid for an abstract. Do I have to register and pay separately for the meeting?

Yes, you still have to pay for meeting registration. Submission of the abstract fee does not include registration for the 2014 ASCB/IFCB Meeting.

I successfully submitted and paid for an abstract. Does this mean I am registered to attend the 2014 ASCB/IFCB Meeting?

No, you still have to pay for meeting registration separately. Submission of an abstract and payment of an abstract submission fee does not include 2014 ASCB/IFCB Meeting registration. For more information about registration click here.

I would like to bring my child/children to the meeting. Is child care available?

The ASCB does not provide childcare onsite.

Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date. Note: The ASCB does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities. 

If you are having difficulty finding a babysitter, perhaps you can look on Care.com. Please note the ASCB or IFCB have no affiliation with them, but they offer babysitting matching services.

For more information on our Children Policy, please click here.

I would like to share a room with someone in Philadelphia. Is there a way that I can do that?

Yes, by filling out the ASCB Room-Share form you will be able to find other attendees who are also looking to share a room. To access the service, please click on the hyperlink and submit your information. Emails are sent once a week. After you find a roommate, please follow the instructions to let us know to remove your name from the list.

I’ve registered for the 2014 ASCB/IFCB Meeting but unexpectedly cannot attend. May I send someone else in my place?

No, meeting registration is nontransferable. If for any reason the registrant cannot attend, that registration must be cancelled, and the replacement person must register for the meeting.

If a colleague from my lab is also submitting an abstract, can we request they be presented together, or near each other?

Unfortunately the size of the meeting and the number of presentations do not allow submitters to make special requests regarding abstract presentation.

If I bring my children, are they permitted to attend educational sessions and visit the ASCB Learning Center (formerly known as the Exhibit Hall)?

Children must be accompanied by a parent or a guardian during ASCB Learning Center hours. Parents or guardians may bring children under the age of 17 to educational events provided the children do not disrupt the event. Badges will not be issued to children under the age of 17. Under no circumstances are children under the age of 17 allowed in the ASCB Learning Center, in Exhibit Halls C-E, during set-up and dismantle times. Click here for more information on our Children Policy. 

If I do not receive a travel award to the meeting, may I receive a refund for my abstract submission and/or registration?

Abstract submission fees are non-refundable. If you wish to cancel your registration, you will be refunded the registration fee, less the cancellation fee, if requests are received by the November 19, 2014 cancellation deadline.

Is there a place to leave my coat, luggage or poster?

A Coat/Poster/Luggage Storage is located in the Registration area. The cost is $2 per item. 

Note: Luggage may not be taken into meeting rooms. Also, please do not store your luggage at your poster board when you are not present. 

Saturday, Dec.6-   8:00am-10:30pm 
Sunday, Dec. 7-     7:30 am-9:00 pm 
Monday, Dec. 8-    7:30 am-9:00 pm 
Tuesday, Dec. 9-    7:30 am-9:00 pm 
Wednesday, Dec. 10-    7:30 am-1:00 pm

Is there a Speaker Lounge, or a room for oral presenters to review their presentations?

Yes. The Speaker Lounge is located in Room 115B of the Pennsylvania Convention Center. All Subgroup, Keynote, Symposia, Minisymposia, and ePoster Talk speakers are strongly encouraged to visit the Speaker Lounge to check their presentation and take care of any issues that may arise before their talk. The hours of operation are:

Saturday, Dec. 14-       8:00 am-6:00 pm 
Sunday, Dec. 15-          7:00 am-6:30 pm 
Monday, Dec. 16-         7:00 am-6:30 pm  
Tuesday, Dec. 17-        7:00 am-6:30 pm  
Wednesday, Dec. 18-  7:30 am-11:00 am

Is there an Exhibit Hall at the 2014 ASCB/IFCB Meeting?

Yes. The ASCB has renamed our Exhibit Hall floor the ASCB Learning Center for 2014.

Is there parking available at, or near, the Pennsylvania Convention Center?

Yes. There are more than 13,000 parking spaces in Center City with a number of parking lots and garages within walking distance of the convention center. For more information on parking locations, view map.

The Convention Center Parking Facility, located across the street from the convention center at 1324 Arch Street, is providing a 25% discount* for ASCB/IFCB attendee parking.  Their lot has 540 parking spaces and is open 24 hours a day. Click here for the coupon.

* Please note this discount is off the basic parking rates and excludes discounts off Early Bird pricing. The Early Bird Special is available Monday to Friday if you arrive by 9:00 am and leave by 6:00 pm. The rate for this is $10.00.

May I get a refund for my abstract submission fee?

No. The fee is a processing fee and once payment is made, it is nonrefundable. Once the abstract has been submitted and paid for, it is considered processed.

May I take photographs at the meeting?

You may take photographs at the meeting as long as you abide by the ASCB policy and no photographs of scientific information occurs.

The Society does not permit photography or the electronic capture of scientific sessions in meeting rooms or the ASCB Learning Center (formerly called the Exhibit Hall). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).

These policies will be enforced by the Society. Individuals who do not comply will be asked to leave the session or ASCB Learning Center floor and not be allowed room re-entry. Repeat offenders will have their meeting badge(s) revoked and will not be allowed to continue to attend the meeting. This policy is necessary to respect the willingness of presenters to share their data at the meeting as well as their publication opportunities. If you have any questions regarding these policies, please email the ASCB.

What are the abstract topics?

To view the abstract submission topics for Minisymposia, ePoster Talks, and Posters, please click here.

What are the ASCB Learning Center (formerly known as the Exhibit Hall) Hours?

The ASCB Learning Center will be open for poster viewing during the following hours:

Saturday, December 6           5:30 pm-8:00 pm
Sunday, December 7              7:30 am-8:00 pm
Monday, December 8             7:30 am-8:00 pm
Tuesday, December 9             7:30 am-4:30 pm

The Exhibits will be open in the ASCB Learning Center during the following hours:

Sunday, December 7              9:30 am-4:30 pm
Monday, December 8             9:30 am-4:30 pm
Tuesday, December 9            9:30 am-4:30 pm

After 4:30 pm on Tuesday, December 9, no one will be granted access to the ASCB Learning Center except for Exhibitors dismantling their booths.

What are the onsite registration hours (includes badge pickup)?

Scientific registration will be located in the Pennsylvania Convention Center, Broad Street Atrium. Onsite registration hours for scientific attendees are:

Saturday, December 6-          8:00 am-7:00 pm
Sunday, December 7-             7:30 am-6:00 pm
Monday, December 8-           7:30 am-6:00 pm
Tuesday, December 9-          7:30 am-6:00 pm
Wednesday, December 10- 7:30 am-11:30 am

What attractions and fun activities are there in Philadelphia?

Please click here for details.

What do I do if I need to book more than one hotel room?

The procedure for booking up to 15 rooms is the same. Please visit onPeak to make your reservations.

What do the travel award funds cover?

The award is for travel only (airfare, train, taxi, shuttle, parking, personal car mileage reimbursement); funds not used for travel may not be redirected toward hotels, meals, or other general expenses.

What does my registration fee include?

2014 ASCB/IFCB Meeting Registration includes the following:

  • All scientific sessions including:
    • Saturday Member-Organized Special Interest Subgroups
    • Keynote Symposium
    • Seven Sequential Symposia by leading cell biologists
    • 26 Minisymposia sessions
    • Panel and workshop sessions
  • Approximately 800 daily poster presentations, including 126 ePoster presentations Sunday-Tuesday in the new interactive ASCB Learning Center, formerly known as the Exhibit Hall
  • Inspirational Special Award lectures including Bruce Alberts Award for Excellence in Science Education, E.E. Just Award Lecture, E.B. Wilson Medalist Lecture, Public Service, and Keith R. Porter Lecture.
  • Reception on Saturday night following the Keynote with access to the International Research & Training Exchange Fair
  • Presentations of the Kaluza Prize WICB Awards, Merton R. Bernfield Award, Early Career Life Scientist Award, MBoC Paper of the Year Award, and the Norton B. Gilula Award
  • Networking opportunities, including science discussion tables with leading scientists, career and mentoring roundtable discussions, and more…
  • Over 300 exhibiting companies to visit in the ASCB Learning Center including newly redesigned Tech Showcases and Tech Tutorials
  • Programs specific to educators, minorities, students, postdocs, and international attendees
  • Professional development sessions and access to the Career Center and career programs, including the popular Scientific Discussion tables and career panel discussions
  • Programs on public policy
  • Daily morning and afternoon refreshment breaks in the ASCB Learning Center
  • Complimentary wireless Internet access within all common areas of the Pennsylvania Convention Center
  • 2014 ASCB/IFCB Meeting Program and Poster Guide (available online three to four weeks before the meeting; print copy available onsite)
  • Meeting badge lanyard
  • Meeting Bag
  • Free educational resources

Please note: No meals are includes with 2014 ASCB/IFCB Meeting registration.

What hotel will serve as the headquarter hotel?

The Philadelphia Marriott Downtown, located at 1201 Market St, Philadelphia, PA 19107, is the official headquarter hotel. The ASCB also has many other hotels in our housing block where you may book reservations for this meeting.

What is the application deadline for travel awards and the childcare grant?

The deadline for all travel awards and the childcare grants is September 3, 2014.

What is the cancellation/refund policy for registration?

Meeting registration is nontransferable. Meeting registration is nonrefundable after November 19, 2014. The ASCB will honor requests for refunds if they are in writing and are received by the ASCB no later than November 19, 2014. Note: Cancellations are subject to a processing fee of $20 for students and $40 for all others. No refunds will be issued for requests received after November 19, 2014, including requests for denied visas.

If you must cancel your registration, please send an email to ascbinfo@ascb.org.

What is the deadline for making a hotel reservation?

The deadline to reserve a hotel is November 3, 2014. After that date, rooms are not guaranteed at the negotiated rate.

The ASCB and onPeak have negotiated special rates and added-value incentives with hotels that are fully competitive with online offerings. Moreover, reserving rooms in the ASCB Housing Block offers attendees important benefits.  Click here to see more information regarding hotels.

What is the difference between Regular Poster Only (Sept. 3) and Final Poster Only (Oct. 16) abstract submission?

The only difference is the fee to submit. All abstracts submitted by October 16, 2014, and accepted for poster presentation will be grouped together in the ASCB Learning Center (formerly known as the Exhibit Hall) by topic area, rather than in a separate section.  All abstract titles and authors will be published together in a separate publication available onsite called the Poster Guide.

All abstracts will be available to search and review online at least 3-4 weeks prior to the meeting. An online PDF of the Poster Guide, will be available as well. All abstracts will also be published as a supplement to Molecular Biology of the Cell following the meeting.

What is the hotel cancellation policy for ASCB meeting attendees (does not include exhibitors)?

You may make changes to or cancel your hotel reservation online at onPeak or by clicking the link in your confirmation email until November 3, 2014. You may also call onPeak directly at 800-220-9540 within U.S./Canada. International participants may make changes online at onPeak or call 1-312-527-7300.

Beginning on November 4, individuals must contact hotels directly to change/cancel reservations. To avoid any penalties, please be sure to change or cancel your reservation at least 72 hours in advance of arrival.

Cancellation of a room or rooms in its entirety received less than 72 hours prior to arrival will result in a charge of one night’s room and tax to the credit card provided and loss of reservation. Reservations guaranteed by check or wire transfer will forfeit the one-night deposit. Failure to check in on your confirmed arrival date will also result in a penalty of one night’s room and tax and loss of reservation.

What travel awards are available for the 2014 ASCB/IFCB Meeting?

The ASCB offers Undergraduate Student, Graduate Student, Postdoctoral Fellow, and Undergraduate Faculty Travel Awards. We also offer Childcare Grants.  Please click here for more information.

Due to discontinued NIH funding for Underrepresented Minorities (URMs) travel awards, they have been discontinued this year. URMs should apply for the travel awards listed above and indicate on the application form that they are an URM.

When are the deadlines for abstract submission?

The abstract submission deadlines are at 9:00 pm EDT on the following dates:

August 5 – Regular Abstracts (Minisymposium talk, Minisymposium Lightning talk, ePoster Talk, and/or Poster Consideration)
September 3 – Regular Abstracts (Poster Consideration only)
October 16 - Final Abstracts (Poster Consideration only)

Where are the ATMs located?

The Pennsylvania Convention Center has five (5) onsite Automated Teller Machines (ATMs).

There are four ATMs located on the 100 level:

  • One in the Broad Street Atrium near Registration
  • One near the entrance at 13th and Arch Streets outside the restrooms, near Room 109A.
  • One near the entrance at 12th and Arch Streets outside the restrooms, near Room 107A.
  • One near the other entrance at 12th and Arch Streets outside Exhibit Hall D.

There is also one ATM on the 200 Level (Exhibit Level), located near the Gift Shop and Business Center, near Exhibit Hall B.

Where can I check my email?

Attendees can access their email accounts at our free Internet Cafe located in the Registration Area in the Broad Street Atrium of the Pennsylvania Convention Center. The ASCB also provides complimentary wireless in the common areas of the convention center for use on your own laptops, tablets, and/or phones. Meeting attendees who wish to use the service should bring their own laptop computer or PDA, with a wireless 802.11b/g network card installed. Set the SSID (wireless network identifier) to ASCB2014.

Onsite technical support will not be provided.

Where can I find a particular exhibit/exhibitor?

The location of specific exhibits will be included in the 2014 ASCB/IFCB Meeting Program, and in our Mobile App. There will also be four Exhibit Locator Maps inside the ASCB Learning Center (formerly called the Exhibit Hall).

Where can I find out more information about Philadelphia?

Click here to link to the Philadelphia Convention and Visitor’s Bureau website for more information about the city of Philadelphia.

Where can I leave a message for a colleague who is attending the meeting?

The Message Center is located in the Registration Area in the Broad Street Atrium of the Pennsylvania Convention Center.

Where can I nurse my baby or change diapers?

The ASCB has provided an Infant Lounge located in Room 112B of the Pennsylvania Convention Center. The Infant Lounge will be equipped with a table and chairs, a bathroom nearby, electricity, and a water cooler. The private lounge provides a comfortable and secure environment for nursing mothers and parents with infants. Parents and guardians are responsible for providing infant care supplies. The Infant Lounge is unsupervised, and the ASCB is not responsible for any accidents or injuries that may occur.

Where can I obtain a Certificate of Attendance?

You can print your own Certificate of Attendance at the “Certificate of Attendance” Counter in the Registration area of the Pennsylvania Convention Center.

Where can I pay my 2015 ASCB membership dues?

You may pay your 2015 dues at the Attendee/Membership Services counter in the Registration area at the Pennsylvania Convention Center.

Where can I pick up a copy of the Program and Poster Guide?

The 2014 ASCB/IFCB Meeting Program will be available online approximately one month before the meeting. The Meeting Program will also be available for pick-up along with your meeting badge and lanyard in the Registration area at the Pennsylvania Convention Center.

Where can I print my boarding passes?

Boarding passes may be printed in the Business Center of most hotels, and onsite at the Internet Cafe, located in the Registration Area of the Pennsylvania Convention Center.

Where can I purchase a guest badge?

The ASCB does not sell guest badges. A guest is a nonscientist family member or nonscientist friend of a registered scientist. If a registered scientist would like a family member or friend to see his/her invited talk or their poster presentation, the registered scientist must contact Trina Armstrong , Director of Meetings, and provide the date and time his/her guest would like to attend. To request a guest badge onsite, please go to the ASCB Meeting Management Office in Room 104A. The guest badge will only be valid for the date and time selected.

Where can I receive a receipt for my registration?

An official receipt can be printed from the registration site, or you can go to the Membership/Attendee Services counter in the Registration area of the Pennsylvania Convention Center.

Where can my guests go while I am in a session?

Guests are welcome to explore the Pennsylvania Convention Center, but cannot enter meeting rooms or the ASCB Learning center without a meeting badge.

Where do I go for Badge corrections?

You may request badge corrections at the Badge Replacement Counter in the Registration Area during registration hours.

Where do I pick up my award check?

If you live in the United States, you will be reimbursed after the meeting. After the meeting, you must mail to ASCB all your original receipts plus a signed Reimbursement Form.

If you are an international student, you may pick up a reimbursement check at the meeting. If you wish to pick up a check at the meeting, you must fax/email to ASCB a signed Reimbursement Form, a copy of your electronic ticket, and a copy of the currency conversion calculation by November 1. You can pick up your check at the ASCB Attendee/Membership Services Counter in the Registration area during designated hoursIf you do not wish to pick up a check at the meeting, you can mail all your original receipts and a reimbursement form to the ASCB no later than January 4 and receive a check by mail in late January.

If you need to cash the check while you are at the meeting, award checks may be cashed at many nearby banks in Philadelphia. Awardees will need to present the bank cashier two (2) forms of identification (one must be a photo ID) in order to cash the check. The following IDs will be accepted: passport, US student ID, major credit card, work ID, and international driver’s license with photo. We will make arrangements with a local bank so that awardees can cash their award checks without incurring fees.

If you are accepted for a travel award, you will get comprehensive information regarding how to collect your reward in the letter you receive.

Where is First Aid?

A First Aid Room is located on the 200 Level, which is the same level as the ASCB Learning Center, in Exhibit Hall D. The first aid room is accessible from both inside the Exhibit Hall and from the concourse/hallway. If you need to reach the first-aid administrator and it is not an emergency, you can call 215-418-5480 during the hours listed below.

If you have an emergency, please use the nearest house phone, located on all by public concourses, by each entrance to the convention center, and ballroom, and terrace pre-function areas.  Dial 4911 or call 215-418-4911 from any outside phone line. Please do not  call 911.

The First Aid Administrator will be on duty:

Saturday, Dec. 6 7:00 am-10:00 pm
Sunday, Dec. 7 7:00 am-8:00 pm
Monday, Dec. 8  7:00 am-8:30 pm
Tuesday, Dec. 9  7:00 am-8:00 pm
Wednesday, Dec. 10  7:00 am-5:00 pm
Where is the Convention Center Business Center for making copies, faxes, etc.?

The full-service FedEx Office Print and Ship Center is located in the Pennsylvania Convention Center, on the 200 Level (same level as the ASCB Learning Center), next to the gift shop, between Exhibit Hall B and C entrances.

The business center offers a wide range of supplies, services, and shipping, high-volume copying, large image printing, faxing, etc.

Phone: 215-925-1218
Email: usa5530@fedex.com

Hours:  

Dec. 5-9 7:30 am-5:30 pm
Dec. 10 7:30 am-1:00 pm 
Where is the Lost and Found?

The Lost and Found is located in the ASCB Meeting Management Office, Room 104A of the Pennsylvania Convention Center. The Lost and Found is open on Saturday, December 6 from 7:30 am to 7:00 pm; on Sunday, December 7, through Tuesday, December 9, from 7:30 am to 6:00 pm; and on Wednesday, December 10, from 7:30 am to 1:00 pm.

Where will the 2014 ASCB/IFCB Meeting be held and what is the address?

The meeting will be held at the Pennsylvania Convention Center in Philadelphia, Pennsylvania, located at 1101 Arch Street, Philadelphia, PA 19107.

Where will the poster and ePoster Talk sessions be held?

The poster sessions for early and late abstracts, and the ePoster Talk sessions will be held in the ASCB Learning Center (formerly known as the Exhibit Hall), Exhibit Halls C-E in the Pennsylvania Convention Center. Poster sessions run between 12:00 noon and 3:00 pm on Sunday, Monday and Tuesday. ePoster Talks will run between 12:00 noon and 4:00 pm on Sunday, Monday and Tuesday.

Whom should I contact to rent a meeting room or conduct a satelitte/ancillary event during the 2014 ASCB/IFCB Meeting?

All requests for meeting rooms, hospitality suites, and social functions must be made through onPeak, ASCB’s Official Housing Partner. Please email your request to ascb@onpeakevents.com.

Will I receive a confirmation from the hotel?

Once you have a reserved room, you will receive a confirmation email from onPeak, our housing partner. You will not receive a separate confirmation directly from your assigned hotel.

Will my badge or Program be mailed to me?

No, the ASCB does not mail badges or Programs prior to the meeting.

PDFs of the Program will be available online prior to the meeting, in addition to an itinerary planner and the mobile app. Physical copies of the Program can be picked up at the Registration Area in the Broad Street Atrium. 

Badges will be available for pickup in the Pennsylvania Convention Center in the Registration Area. All registrants will receive an email one week before the meeting. Print and bring this email with you. It will contain a bar code for you to scan to print your badge. If for any reason you do not receive an email with the barcode before the meeting, or you misplace it, you can bring your registration confirmation or look up your registration onsite. A photo ID must be presented to pick up your badge.

Will transportation be provided between hotels and the Convention Center?

The Society does not provide shuttle buses; however, all hotels are within a walking distance of the Convention Center. Attendees must make their own transportation arrangements to and from the Meeting.

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