Meeting Policies and Children Info

Child Attendance Information

Children of 2014 ASCB/IFCB meeting attendees are welcome to attend the Meeting with their parent or guardian as long as the child is under the supervision of a parent or guardian at all times. Parents or guardians may bring children under the age of 17 to educational events provided the child does not disrupt the event.

Strollers are allowed in the meeting rooms as long as they do not block aisles or emergency exit doors. Strollers are also allowed in the ASCB Learning Center (formerly called the Exhibit Hall), with the exception of set-up and dismantle times*. Parents and guardians are asked to keep in mind corridors, meeting rooms, and the ASCB Learning Center can become crowded. Please be aware that small children in strollers are at the same level as someone carrying a poster tube, bag, briefcase, umbrella, or other object.

Badges will not be issued to children under the age of 17.

*Under no circumstances are children under the age of 17 allowed in the ASCB Learning Center during set-up and dismantle times. This includes children of exhibitors.

Infant Lounge (Nursing and Changing Stations)

An Infant Lounge is located in Room 112B of the Pennsylvania Convention Center. The room will be equipped with a table and chairs, a bathroom nearby, electricity, and a water cooler. The private lounge, available for nursing mothers and parents with infants, provides a comfortable and secure environment. Parents and guardians are responsible for providing infant care supplies. The infant lounge is unsupervised, and the ASCB or IFCB are not responsible for any accidents or injuries that may occur.

Childcare

Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date.

It is the responsibility of the parent(s), guardian, legal guardian, or individual requesting childcare services to screen caregivers and to make a determination as to the appropriateness of the caregiver. The ASCB or IFCB does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities.

If you are having difficulty finding a babysitter, you can visit Care.com. Please note the ASCB or IFCB have no affiliation with them, but they offer babysitting matching services.

WICB Childcare Grants

The ASCB Women in Cell Biology (WICB) Committee, with funding from Nature Publishing Group, is offering childcare awards for the 2014 ASCB/IFCB Meeting.

Click here for more information about Childcare Grants.

Alcohol Policy

The ASCB, IFCB, and the Pennsylvania Convention Center encourage responsible drinking for those drinking alcohol. Beer, wine, nonalcoholic beer, and soft drinks will be offered at the Opening Night Reception on Saturday, December 6, and throughout the meeting dates. Alcohol will not be served to anyone under the age of 21; be prepared to show photo identification. Alcoholic beverages are allowed only in specific areas and must not be taken out of these areas.

Smoking Policy

The Pennsylvania Convention Center is a smoke-free facility. Please refrain from smoking within 25 feet of the lobby doors. Smoking is permitted only in designated smoking areas. Electronic cigarettes are not permitted within the facility.

Guest of Attendees Policy

A guest is a nonscientist family member or nonscientist friend of a registered scientist. If a registered scientist would like a family member or friend to see his/her invited talk or poster presentation, the registered scientist may contact ASCB Director of Meetings Trina Armstrong and provide the date and time his/her guest would like to attend. The guest badge will only be valid for the day selected. A guest badge may also be requested onsite at the ASCB Meeting Management Office, Room 104A.

Recording, Photography, Cell Phone, and Session Etiquette

While you are in a session, please mute all cell phones and other electronic devices. If necessary, please step out to the hallway to make a call, or send an email or text. The back-lighting on electronic devices is distracting in a dimmed room.

The Society does not permit photography or the electronic capture of scientific sessions in meeting rooms or the ASCB Learning Center (formerly called the Exhibit Hall). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).

These policies will be enforced by the Society. Individuals who do not comply will be asked to leave the session or ASCB Learning Center floor and not be allowed room re-entry. Repeat offenders will have their meeting badge(s) revoked and will not be allowed to continue to attend the meeting. This policy is necessary to respect the willingness of presenters to share their data at the meeting as well as their publication opportunities. If you have any questions regarding these policies, please contact the ASCB.

Session Overcrowding Policy

If a session room becomes too crowded, the ASCB asks that you follow instructions provided by ASCB staff, Convention Center staff, or security. Instructions may include not standing against the walls, not blocking the aisles, or doors, or being denied entry if the room becomes too crowded.

The ASCB is obligated to abide by the guidelines established by the Fire Marshal in the Pennsylvania Convention Center. If a room reaches full capacity and we do not have your cooperation, the Fire Marshal has the authority to delay or terminate the meeting until the problem has been corrected.

Social Media Policy

The ASCB encourages the use of social media before, during, and after the 2014 ASCB/IFCB Meeting. Please note the following guidelines and accepted social media etiquette:

Do

    • Follow us on Twitter @ASCBiology. Use the hash tag #ASCB14 for Meeting-related tweets.
    • Follow us on Facebook at facebook.com/AmerSocCellBio.
    • Blog and tweet about the meeting and what you are hearing and seeing (but without sharing details of any data presented; follow journal rules about data sharing).
    • Provide feedback to ASCB staff and the Program Committee—discuss topics of interest and/or speakers for next year’s meeting, make suggestions for Symposia, Minisymposia, or workshop sessions, comment on the meeting format, etc.
    • Keep criticism constructive, and think about whether you’d like your thoughts shared widely—because they may be.

Don’t

    • Use photographic or other recording devices—these are prohibited in scientific sessions, poster sessions, and in the ASCB Learning Center.
    • Capture, transmit, or redistribute data presented at the meeting—this may preclude subsequent publication of the data in a scholarly journal.

Speaker Disclosure

Views expressed by speakers at the 2014 ASCB/IFCB Meeting are solely the views of the speaker. They do not necessarily represent the views of the ASCB or IFCB. The ASCB and IFCB make no representation concerning, and does not guarantee, the source, originality, accuracy, completeness, or reliability of any statement, information, data, finding, interpretation, advice, opinion, or view presented by any speaker or poster presenter.

Photograph Policy/Release

The ASCB has hired an official photographer for the meeting. Photographs taken at the 2014 ASCB/IFCB Meeting may be used in future ASCB or IFCB publications, on the ASCB or IFCB website, or in other Society materials. By registering for this meeting, you agree to allow the ASCB and/or IFCB to use your photo in any ASCB-related or IFCB-related publications or websites.

Waiver of Liability

Each individual attending the 2014 ASCB/IFCB Meeting assumes all risks associated with his or her attendance and participation in on- and offsite activities. Each individual attendee agrees to indemnify and hold harmless the ASCB and IFCB and their governing bodies, officers, directors, employees, and/or agents from all loss, damage, or liability arising out of or related to his or her attendance at the 2014 ASCB/IFCB Meeting.

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