Hotel Information

Hotel Reservations

The ASCB has contracted with specific hotels offering special rates during the 2014 ASCB/IFCB Meeting. Please visit onPeak to make your hotel reservation. Reservations are first-come, first-served, starting at $99.50 per night for ASCB student members, and $159 per night for all other attendees, plus 15.5% tax. Hotel reservations may be made online at onPeak or by contacting onPeak at 800-220-9540. International participants may book online at onPeak or call 1-312-527-7300.

Hotel Reservation Deadline is November 3, 2014.

BOOK EARLY FOR THE BEST SELECTION

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  1 (800) 220 9540 - U.S. Toll-free
+1 (312) 527 7300 - Int'l
   8:00 AM - 5:00 PM (CST)

Hotel Reservation Deadline is November 3, 2014

All hotel reservations require a valid credit card with an expiration date through January 31, 2015 or later, at the time of booking in order to be confirmed. Major credit cards (MasterCard, Visa, American Express, Diners Club, and Discover) are accepted. Hotel will not charge an advance deposit to the credit card. onPeak also accepts wire transfers and checks. Wire transfers and checks must be received by October 31, 2014. Please email ascb@onpeak.co for wire transfer instructions.

If you are contacted by housing agencies other than onPeak, please advise ASCB, because such agencies are not authorized by the ASCB and the hotels may not be reputable.

Room-Share Information

To assist with hotel expenses, which can be an expensive part of attending any meeting, the ASCB provides a room-share service for all registered meeting participants. Room-Share lists are sent once a week beginning August 15, 2014, and applications can be submitted through November 24, 2014 at 12:00 noon EST. While applications can be received through November 24, 2014, please be advised that special ASCB hotel rates are only guaranteed through onPeak by November 3, 2014.

The Room-Share program is intended to help attendees save meeting costs by room-sharing. It is available to each registered meeting attendee who fills out the form to voluntarily enroll in the program, and accepts the terms of the legal disclaimer on the application form.

The ASCB assumes no responsibility with respect to these services and accepts no liabilities.

Hotel Map

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Hotel Amenities Chart

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Why Book in the Official Housing Block?

  • Price: We’ve secured the lowest available hotel rates.
  • Choice Hotels: Hotels have been hand-picked to meet your needs.
  • Convenience: A one-stop travel shop is at your service.
  • Support: We’re your advocate before, during, and after your stay.
  • Reputation: The housing block illustrates the ASCB’s value to the city.

Special Note about Hotel Prices

Hotel prices can fluctuate widely, and ASCB is aware that attractive rates are available online. However, the ASCB and onPeak have negotiated special rates and added-value incentives with hotels that are fully competitive with online offerings. Moreover, reserving rooms in the ASCB Housing Block offers attendees important benefits. Please cooperate by booking your hotel room through onPeak by November 3. After that date, rooms are not guaranteed at the negotiated rate. If ASCB fills its Housing Block, the Society secures both competitive room rates and larger blocks of rooms for subsequent Annual Meetings. If you see online rates at any of the hotels in our block that are markedly lower than current ASCB offerings, please contact Trina Armstrong, ASCB Director of Meetings.

Avoid Housing Pirates

Only the official ASCB housing partner onPeak on behalf of the ASCB may contact you (either by email or phone) about booking hotels for the 2014 ASCB/IFCB Meeting in Philadelphia. All exhibitors and meeting attendees should book hotels through the official housing partner onPeak. If someone other than onPeak on behalf of the ASCB contacts you via email, phone, or fax, please do not provide your personal information, especially your credit card number. If you provide your credit card information to one of these companies (commonly referred to as “pirates” or “housing bandits”), your credit card may be charged and you might not have a hotel room when you arrive in Philadelphia. If you are contacted by anyone asking if you need a room at the upcoming ASCB/IFCB Meeting, or who represents himself or herself as the “ASCB housing partner,” please get as much information as you can, such as the name of the company, person calling, and telephone number. Then contact Trina Armstrong, ASCB Director of Meetings or call 301-347-9325 and provide her the information.

Hotel Cancellation Policy

You may make changes to or cancel your hotel reservation online at onPeak or by clicking the link in your confirmation email until November 3, 2014. You may also call onPeak directly at 800-220-9540 within U.S./Canada. International participants may make changes online at onPeak or call 1-312-527-7300.

Beginning on November 4, individuals must contact hotels directly to change/cancel reservations. To avoid any penalties, please be sure to change or cancel your reservation at least 72 hours in advance of arrival.

Cancellation of a room or rooms in its entirety received less than 72 hours prior to arrival will result in a charge of one night’s room and tax to the credit card provided and loss of reservation. Reservations guaranteed by check or wire transfer will forfeit the one-night deposit. Failure to check in on your confirmed arrival date will also result in a penalty of one night’s room and tax and loss of reservation.

Please Don’t Be a “No-Show”

If you cancel your plans to attend the 2014 ASCB/IFCB Meeting, remember to cancel your meeting registration and hotel reservation as quickly as possible. The ASCB strives to obtain the largest number of hotel rooms near the Pennsylvania Convention Center at the lowest possible rate for attendees. Hotels are reluctant to commit large room blocks and offer lower rates if the ASCB has a high no-show rate (number of attendees with reservations who do not show up and do not cancel reservations). If a reservation is canceled properly, it will help you avoid charges and allows another ASCB attendee the chance to book the room.

Unauthorized Use

The hotel rooms being provided have been contracted by ASCB and the official housing partner, onPeak. Hotel reservations booked through onPeak are subject to approval by the ASCB and unauthorized use of the hotel room block will result in the hotel reservations being canceled. Unauthorized use includes the resale of rooms by third parties, travel agencies, event organizers, and tour groups without the express consent of the ASCB. Neither the ASCB nor onPeak bear any responsibility for any costs or damages incurred due to cancellation of rooms to any party that is in violation of these terms of use. onPeak reserves the right to require full pre-payment of rooms should onPeak determine that hotel reservations made via this website are being re-sold to a third party.

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